Accounts Payable Manager

Marathon Sports; Exeter (NH); On-site; USD 75,000 - 115,000; Full time

Job summary

Marathon Sports, a premier running specialty brand with a strong New England presence, seeks an Accounts Payable Manager to oversee AP operations and payroll processing across multiple store locations.

You will coordinate with vendors, store managers, and corporate staff to maintain accurate financial records and efficient procedures, while driving process improvements and ensuring timely payments.

Qualifications

• Bachelor's degree in accounting or related field.
• Experience in AP, accounting or related financial operations.
• Experience managing high-volume invoice and payment processing.
• Strong vendor account management and reconciliation.
• Payroll experience a plus.
• Proficient with Google or Microsoft suite.
• Experience with NetSuite and Bill.com preferred.
• Experience with QuickBooks preferred.
• Experience with PayChex preferred.
• Process improvement and AP automation experience.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple deadlines and manage recurring payment responsibilities.
• Strong communication and problem-solving skills.
• Ability to work collaboratively with vendors, store managers, corporate staff, buyers, and accounting personnel.
• Experience with month-end and year-end accounting processes preferred.
• Experience with multi-location retail or store operations is a plus.

Responsibilities

• Oversee accounts payable workflow, ensure timely processing and approvals.
• Manage utilities, shipping, and recurring service payments.
• Respond to invoice-related inquiries and statements.
• Run weekly check payments and reconcile vendor statements.
• Calculate month-end accruals and prepare 1099s.
• Support year-end AP reporting and reconciliations.
• Assist with AR and collections activities as needed.
• Support payroll processing every other week and issues resolution.
• Coordinate with store managers and corporate staff on financial records.

Skills

High-volume AP mgmt

Vendor relations

Payroll coordination

Analytical skills

Process improvement

Attention to detail

Team collaboration

Education

Bachelor's degree in accounting or related field

Tools

NetSuite

Bill.com

QuickBooks

PayChex

Google Workspace

Microsoft 365

Job description

For five decades, Marathon Sports has been the premier running specialty brand in New England. With 32 retail locations and a robust digital presence, we are a community of passionate runners and fitness enthusiasts constantly growing. Our dedicated team of experts provides unparalleled knowledge and service across our brand experiences. Our vision is to be the most influential and trusted running brand

Position Summary

The Accounts Payable Manager is responsible for overseeing the company’s accounts payable operations, ensuring accurate and timely processing of invoices and payments. This position serves as the primary point of contact for vendors, store managers, and corporate staff regarding accounts payable matters. This position is also responsible for processing payroll every other week.

In addition to managing the daily AP function, the Accounts Payable Manager oversees utility and facility-related payments for all store locations, supports accounts receivable activities, assists with month-end and year-end accounting requirements, and works closely with internal teams to maintain accurate and up-to-date financial records.

Accounts Payable Management

• Monitor AP workflow to ensure invoices and payments are approved, processed accurately and according to established deadlines.
• Initiate online payments for utilities, shipping, and other recurring services.
• Review and respond to inquiries related to invoices, statements, payment requests, and account questions.
• Manage the weekly check runs.
• Reconcile monthly vendor statements and investigate discrepancies.
• Calculate month-end accruals.
• Process credit applications and sales tax certificate requests.
• Investigate and resolve outstanding or inaccurate payments in collaboration with appropriate team members.
• Review monthly AP aging and address aged invoices, credits, and unresolved balances.
• Collect and maintain contractor W-9 forms. Prepare 1099 forms.
• Support year-end AP reporting and reconciliation activities as needed.
• Establish and maintain efficient AP procedures and controls.

Facilities & Store Operations

• Collaborate with the appropriate accounting and operations personnel to ensure accurate setup, coding, accounting, and tracking of store services and facility expenses.
• Set up utilities and services for new store locations
• Monitor recurring facility expenses and identify discrepancies or changes requiring follow-up. Work with property managers.

Accounts Receivable Management

• Create invoices to vendors and accounting entries by working with marketing, operations, and buyers
• Manage collection of accounts receivables working with business partners
• Establish process for accounts receivable controls

Payroll Processing

• Process payroll every other week
• Research and resolve payroll issues
• Work with store managers to ensure hours entered in Paychex are accurate
• Work closely with VP HR on payroll discrepancies and issues

Additional Responsibilities

The Accounts Payable Manager may be asked to perform other accounting, administrative, or financial operations duties as needed to support the company.

Qualifications

• Bachelors Degree in accounting or related field
• Previous experience in accounts payable, accounting, or a related financial operations role.
• Experience managing high-volume invoice and payment processing.
• Strong understanding of vendor account management and account reconciliation.
• Prior payroll experience a plus
• Proficient with Google or Microsoft suite
• Experience with NetSuite and electronic accounts payable/payment platforms such as Bill.com preferred
• Experience with QuickBooks preferred
• Experience with PayChex preferred
• Experience with process improvement and AP automation
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple deadlines and manage recurring payment responsibilities.
• Strong communication and problem-solving skills.
• Ability to work collaboratively with vendors, store managers, corporate staff, buyers, and accounting personnel.
• Ability to identify discrepancies and follow through to resolution.
• Experience with month-end and year-end accounting processes preferred.
• Experience with multi-location retail or store operations is a plus.