Accounts Payable Manager

Headway; United States; Remote; USD 90,000 - 130,000; Full time

Job summary

Headway is seeking an AP Manager to own the accounts payable function and build scalable, efficient processes that support accurate financial reporting and audit readiness. In this hands-on role, you’ll manage AP operations, month-end close, reconciliations, and audit support, while partnering cross-functionally to optimize workflows and vendor management.

This is a great opportunity for a detail-oriented individual to drive accuracy and scalability across the AP function in a fast-growing

Qualifications

• 7+ years of accounting experience with 3+ years managing AP operations in a high-growth or complex environment.
• Proven experience with month-end/year-end close, reconciliations, and audit support.
• Strong knowledge of AP-related US GAAP (expense recognition, accruals, prep).

Responsibilities

• Lead end-to-end AP operations including invoice processing, approvals, payments, accruals, and prepaids.
• Own month-end and year-end close procedures for AP, including reconciliations and cut-off controls.
• Prepare, review, and maintain audit-ready PBCs and serve as the AP SME for external auditors.
• Drive process improvements and automation initiatives to scale AP workflows and controls.
• Partner with Corporate Accounting and FP&A to support accrual accuracy and vendor issue resolution.
• Build standardized AP procedures and mentor additional AP resources as the function scales.
• Enhance automation and efficiency by leveraging AI tools to streamline workflows.

Skills

Accounting experience

AP operations

Audit support

Month-end close

US GAAP knowledge

Education

Bachelor's degree in Accounting or Finance

Tools

Automation tools

Vendor management systems

Job description

1 in 4 people in the US have a treatable mental health condition, but most providers don't accept insurance, making therapy too expensive for most people. Headway’s mission is to fix this by building a new mental healthcare system everyone can access. We started by solving the biggest barrier to care: insurance. The admin work - credentialing, claims, payment reconciliation - is a nightmare. We've automated that.But we're going further. Over 75,000 providers across all 50 states run their practice on our software, serving over 1 million patients. We are building the best tools for therapists to run their entire practice, reimagining the experience of finding a therapist, and investing in the platform foundations to enable this at scale. We aren't just a billing layer; we are becoming the platform where care actually happens.We're a Series D company with $325M+ in funding (a16z, Accel, Spark Capital, etc.), looking for exceptional people to help us achieve this mission. We want your time here to be the most meaningful experience of your career. Join us, and help change mental healthcare for the better.

About the role:

Headway is seeking an AP Manager to own the accounts payable function and build scalable, efficient processes that support accurate financial reporting and audit readiness. In this role, you’ll manage AP operations, month-end close, reconciliations, and audit support while partnering cross-functionally to optimize workflows and vendor management. This is a great opportunity for a hands-on, detail-oriented individual to drive accuracy, efficiency, and scalability across the AP function.

You will:

• Lead end-to-end AP operations including invoice processing, approvals, payments, accruals, and prepaids to ensure timely and accurate posting to the GL.
• Own month-end and year-end close procedures for AP, including reconciliations and cut-off controls, reducing post-close adjustments and supporting a clean trial balance.
• Prepare, review, and maintain audit-ready PBCs and serve as the primary AP subject matter expert for external auditors such as KPMG.
• Drive process improvements and automation initiatives to scale AP workflows, reduce manual effort, and strengthen internal controls.
• Partner with Corporate Accounting and FP A to support accrual accuracy, cash forecasting, and timely resolution of vendor issues.
• Build standardized AP procedures and expectations, with future opportunity to mentor and manage additional AP resources as the function scales.
• Enhance automation and process efficiency by leveraging AI tools to streamline workflows, reduce manual effort, and improve accuracy and scalability across operations

You’d be a great fit if:

• You have 7+ years of accounting experience with 3+ years managing AP operations in a high-growth or complex environment (healthcare, fintech, or SaaS preferred).
• Proven experience with month-end/year-end close, reconciliations, and audit support.
• Strong knowledge of AP-related US GAAP (expense recognition, accruals, prep)