Accounts Payable Manager

Russell Tobin; San Diego (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading financial services company located in San Diego, California, is seeking an experienced Accounts Payable Manager. The role involves overseeing daily accounts payable activities, ensuring compliance with financial regulations, and supporting month-end close processes. Candidates should have 3–5+ years of relevant experience and familiarity with ERP systems. Strong communication and leadership skills are crucial for managing teams and improving processes. This position offers the opportunity to work in a dynamic environment with potential growth.

Qualifications

• 3–5+ years of Accounts Payable or Fund Accounting experience.
• Familiarity with investment funds or complex entity structures preferred.
• Strong knowledge of AP processes, controls, and payment workflows.

Responsibilities

• Oversee daily AP activities and ensure compliance.
• Support month-end close activities connected to AP.
• Provide guidance to AP staff and outsourced teams.

Skills

Accounts Payable Management

Compliance Review

Vendor Communication

Attention to Detail

Cross-functional Collaboration

Tools

NetSuite

StavPay

Job description

Key Responsibilities

Accounts Payable Operations

• Oversee daily AP activities across multiple entities and funds
• Review invoice allocations, coding, and approvals for accuracy and compliance
• Ensure invoices align with LPAs, contracts, and engagement terms
• Manage high-volume wire payments with strict adherence to controls and timelines
• Monitor approval workflows and escalate discrepancies
• Resolve vendor inquiries and discrepancies
• Oversee vendor onboarding and fund setup
• Coordinate payment execution and scheduling with Treasury
• Support reporting to third-party fund administrators
• Review Due From Funds (DFF) activity and reimbursements
• Track reimbursements and apply against open invoices

Month-End & Reporting

• Support month-end close activities related to AP
• Prepare/review journal entries and balance sheet reconciliations
• Assist with bank reconciliations tied to AP activity

Team Leadership & Process Improvement

• Provide oversight and guidance to AP staff and outsourced teams
• Review deliverables for accuracy and timeliness
• Support training, documentation, and SOP improvements
• Identify and escalate control gaps or risks

Systems & Projects

• Participate in UAT, workflow design, and data validation

Qualifications

• 3–5+ years of Accounts Payable or Fund Accounting experience
• Exposure to investment funds or complex entity structures preferred
• Strong knowledge of AP processes, controls, and payment workflows
• Experience with ERP systems (NetSuite, StavPay, or similar)
• Strong attention to detail and ability to multitask
• Excellent communication and cross-functional collaboration skills