Accounts Payable Manager

Saint Anselm College; United States; On-site; USD 65,000 - 95,000; Full time

Job summary

Saint Anselm College is seeking an Accounts Payable Manager to oversee timely processing of invoices, expense reimbursements, and related activities in a fast-paced higher education environment. The role reports to the Controller and emphasizes internal controls and excellent customer service for faculty, staff, students, and vendors.

The ideal candidate will have at least two years of accounts payable or general accounting experience, proficiency with Workday, and strong attention to detail.

Qualifications

• Minimum of 2 years of accounts payable or general accounting experience required.
• Experience using Workday financial systems strongly preferred.
• Knowledge of accounts payable processes, expense reimbursements, prepaid expenses, and fixed asset accounting.
• Commitment to confidentiality and high ethical standards.

Responsibilities

• Process invoices, check requests, and payment transactions in a timely and accurate manner using Workday.
• Ensure proper approvals, coding, and supporting documentation for all disbursements.
• Review and process employee expense reports in accordance with College policies and IRS regulations.
• Coordinate with purchasing to maintain supplier records, including W-9 documentation and payment setup.
• Reconcile year-end accounts payable data and prepare IRS 1099 forms.
• Assist with month-end and year-end closing activities related to accounts payable.
• Prepare prepaid expense schedules and monthly amortization entries.
• Support fixed asset accounting, including asset additions, disposals, transfers, depreciation tracking, and inventory maintenance.
• Respond to vendor and campus community inquiries professionally and promptly.
• Assist with audits by providing requested documentation and reports.
• Generate reports and support process improvements for supplier invoice and expense processes in Workday and related systems.
• Track uncleared checks and report Abandoned Property to the State of New Hampshire.

Skills

Attention to detail

Organizational skills

Interpersonal communication

Time management

Education

Associate’s or Bachelor’s degree in Accounting/Finance/Business Administration

Tools

Workday

Job description

Saint Anselm College, a Catholic liberal arts college in the Benedictine tradition, invites applications for the position of Accounts Payable Manager. Reporting to the Controller, the Accounts Payable Manager is responsible for the accurate and timely processing of accounts payable transactions and employee expense reimbursements while providing excellent customer service to faculty, staff, students, and suppliers The ideal candidate is detail-oriented, highly organized, collaborative, and comfortable working in a fast-paced higher education environment. This position plays a key role in maintaining strong internal controls and supporting the College’s financial operations through the effective use of Workday.

Essential Duties and Responsibilities

• Process invoices, check requests, and payment transactions in a timely and accurate manner using Workday.
• Ensure proper approvals, coding, and supporting documentation for all disbursements
• Review and process employee expense reports in accordance with College policies and IRS regulations.
• Coordinate with purchasing to maintain supplier records, including W-9 documentation and payment setup.
• Reconcile year-end accounts payable data to accurately prepare IRS Form 1099-NEC or 1099-MISC
• Reconcile accounts payable transactions and resolve invoice discrepancies or payment issues.
• Assist with month-end and year-end closing activities related to accounts payable.
• Prepare and maintain prepaid expense schedules and monthly amortization entries.
• Support fixed asset accounting, including asset additions, disposals, transfers, depreciation tracking, and inventory maintenance.
• Ensure compliance with internal controls, accounting standards, and institutional policies.
• Respond to vendor and campus community inquiries professionally and promptly.
• Assist with audits by providing requested documentation and reports.
• Generate reports and support process improvements for supplier invoice and expense processes within Workday and related financial systems.
• Responsible for tracking uncleared checks and reporting Abandoned Property to the State of New Hampshire.
• Perform other related duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of accounts payable or general accounting experience required.
• Experience using Workday financial systems strongly preferred.
• Knowledge of accounts payable processes, expense reimbursements, prepaid expenses, and fixed asset accounting.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Commitment to confidentiality and high ethical standards.

Preferred Qualifications

• Experience in higher education or nonprofit accounting.
• Familiarity with month-end close processes and audit support.
• Familiarity with electronic invoice and workflow systems.

Successful candidates will be able to assist the college to further its strategic goals for institution-wide diversity and inclusiveness.

Welcome to the Saint Anselm College employment page. We appreciate your interest in joining the College and hope you find this information useful.

From day one, our employees are “Anselmian.” Our community values compassion, respect, integrity, and kindness for all. Guided by our Catholic and Benedictine identity, we are committed to sustaining an intentionally inclusive environment that benefits every individual.