Accounts Payable Manager

Saint Anselm College; Goffstown (NH); On-site; USD 65,000 - 90,000; Full time

Job summary

Saint Anselm College, a Catholic liberal arts college in the Benedictine tradition, invites applications for the Accounts Payable Manager. Reporting to the Controller, the manager is responsible for accurate and timely processing of payables and employee reimbursements, while delivering excellent service to faculty, staff, students, and suppliers.

The ideal candidate is detail-oriented, highly organized, and collaborative, with experience using Workday in higher education.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of accounts payable or general accounting experience required.
• Experience using Workday financial systems strongly preferred.
• Knowledge of AP processes, expense reimbursements, prepaid expenses, and fixed assets.
• Strong attention to detail and organizational skills.

Responsibilities

• Process invoices, check requests, and payment transactions using Workday.
• Ensure proper approvals, coding, and supporting documentation for all disbursements.
• Review and process employee expense reports in accordance with policies and IRS regulations.
• Coordinate with purchasing to maintain supplier records and W-9 documentation.
• Reconcile year-end AP data and prepare IRS 1099 forms.
• Reconcile AP transactions and resolve invoice discrepancies or payment issues.
• Assist with month-end and year-end closing activities related to AP.
• Prepare and maintain prepaid expense schedules and monthly amortization entries.
• Support fixed asset accounting, including depreciation tracking and inventory maintenance.
• Ensure compliance with internal controls, accounting standards, and policies.
• Respond to vendor and campus inquiries professionally and promptly.
• Assist with audits by providing requested documentation and reports.
• Generate reports and support process improvements for supplier invoices and expenses.

Skills

Workday experience

Accounts payable

Attention to detail

Organizational skills

Communication skills

Excel

Education

Associate’s or Bachelor’s degree in Accounting/Finance/Business

Tools

Workday

Job description

Saint Anselm College, a Catholic liberal arts college in the Benedictine tradition, invites applications for the position of Accounts Payable Manager. Reporting to the Controller, the Accounts Payable Manager is responsible for the accurate and timely processing of accounts payable transactions and employee expense reimbursements while providing excellent customer service to faculty, staff, students, and suppliers

The ideal candidate is detail-oriented, highly organized, collaborative, and comfortable working in a fast-paced higher education environment. This position plays a key role in maintaining strong internal controls and supporting the College’s financial operations through the effective use of Workday.

Essential Duties and Responsibilities

• Process invoices, check requests, and payment transactions in a timely and accurate manner using Workday.

• Ensure proper approvals, coding, and supporting documentation for all disbursements

• Review and process employee expense reports in accordance with College policies and IRS regulations.

• Coordinate with purchasing to maintain supplier records, including W-9 documentation and payment setup.

• Reconcile year-end accounts payable data to accurately prepare IRS Form 1099-NEC or 1099-MISC

• Reconcile accounts payable transactions and resolve invoice discrepancies or payment issues.

• Assist with month-end and year-end closing activities related to accounts payable.

• Prepare and maintain prepaid expense schedules and monthly amortization entries.

• Support fixed asset accounting, including asset additions, disposals, transfers, depreciation tracking, and inventory maintenance.

• Ensure compliance with internal controls, accounting standards, and institutional policies.

• Respond to vendor and campus community inquiries professionally and promptly.

• Assist with audits by providing requested documentation and reports.

• Generate reports and support process improvements for supplier invoice and expense processes within Workday and related financial systems.

• Responsible for tracking uncleared checks and reporting Abandoned Property to the State of New Hampshire.

• Perform other related duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 2 years of accounts payable or general accounting experience required.
• Experience using Workday financial systems strongly preferred.
• Knowledge of accounts payable processes, expense reimbursements, prepaid expenses, and fixed asset accounting.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Commitment to confidentiality and high ethical standards.

Preferred Qualifications

• Experience in higher education or nonprofit accounting.
• Familiarity with month-end close processes and audit support.
• Familiarity with electronic invoice and workflow systems

Successful candidates will be able to assist the college to further its strategic goals for institution-wide diversity and inclusiveness