Accounts Payable Manager

Saint Anselm College; Manchester (NH); On-site; USD 65,000 - 85,000; Full time

Job summary

Saint Anselm College seeks an Accounts Payable Manager to join the Finance team on campus in Manchester, NH. You will oversee timely AP processing, expense reimbursements, and internal controls using Workday, while delivering excellent service to faculty, staff, students, and vendors.

The ideal candidate has 2+ years in AP or accounting, strong detail orientation, and proficiency in Excel. A focus on compliance and collaboration within a fast-paced higher education setting is essential.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 2 years of accounts payable or general accounting experience.
• Experience using Workday strongly preferred.
• Knowledge of accounts payable, expense reimbursements, prepaid expenses, and fixed asset accounting.
• Proficiency in Microsoft Excel.

Responsibilities

• Process invoices, check requests, and payment transactions in Workday.
• Ensure proper approvals, coding, and supporting documentation for disbursements.
• Review and process employee expense reports per policies and IRS regulations.
• Coordinate with purchasing to maintain supplier records and W-9s.
• Reconcile year-end AP data for IRS 1099-NEC/MISC.
• Assist with month-end and year-end closing activities for AP.
• Prepare prepaid expense schedules and monthly amortization entries.
• Support fixed asset accounting, including depreciation tracking and inventory.
• Ensure internal controls and compliance with policies and standards.
• Respond to vendor and campus inquiries; assist audits with documentation.
• Generate reports and support process improvements in Workday and related systems.
• Track uncleared checks and report Abandoned Property to NH.
• Perform other related duties as assigned.

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Workday

Excel

Job description

Saint Anselm College, a Catholic liberal arts college in the Benedictine tradition, invites applications for the position of Accounts Payable Manager. Reporting to the Controller, the Accounts Payable Manager is responsible for the accurate and timely processing of accounts payable transactions and employee expense reimbursements while providing excellent customer service to faculty, staff, students, and suppliersThe ideal candidate is detail-oriented, highly organized, collaborative, and comfortable working in a fast-paced higher education environment. This position plays a key role in maintaining strong internal controls and supporting the College’s financial operations through the effective use of Workday.Essential Duties and ResponsibilitiesProcess invoices, check requests, and payment transactions in a timely and accurate manner using Workday.Ensure proper approvals, coding, and supporting documentation for all disbursementsReview and process employee expense reports in accordance with College policies and IRS regulations.Coordinate with purchasing to maintain supplier records, including W-9 documentation and payment setup.Reconcile year-end accounts payable data to accurately prepare IRS Form 1099-NEC or 1099-MISCReconcile accounts payable transactions and resolve invoice discrepancies or payment issues.Assist with month-end and year-end closing activities related to accounts payable.Prepare and maintain prepaid expense schedules and monthly amortization entries.Support fixed asset accounting, including asset additions, disposals, transfers, depreciation tracking, and inventory maintenance.Ensure compliance with internal controls, accounting standards, and institutional policies.Respond to vendor and campus community inquiries professionally and promptly.Assist with audits by providing requested documentation and reports.Generate reports and support process improvements for supplier invoice and expense processes within Workday and related financial systems.Responsible for tracking uncleared checks and reporting Abandoned Property to the State of New Hampshire.Perform other related duties as assigned.QualificationsAssociate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.Minimum of 2 years of accounts payable or general accounting experience required.Experience using Workday financial systems strongly preferred.Knowledge of accounts payable processes, expense reimbursements, prepaid expenses, and fixed asset accounting.Strong attention to detail and organizational skills.Ability to manage multiple priorities and meet deadlines in a fast-paced environment.Excellent interpersonal, written, and verbal communication skills.Proficiency in Microsoft Excel and other Microsoft Office applications.Commitment to confidentiality and high ethical standards.Preferred QualificationsExperience in higher education or nonprofit accounting.Familiarity with month-end close processes and audit support.Familiarity with electronic invoice and workflow systemsIn order to be considered for this position, please submit both a resume and a cover letter.Successful candidates will be able to assist the college to further its strategic goals for institution-wide diversity and inclusiveness.