Accounts Payable Manager

Aegis Worldwide; Riceboro (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

Aegis Worldwide is seeking an Accounts Payable Manager to lead the AP function, supervise staff, and ensure timely, accurate processing of invoices, PO receipts, and vendor payments. You will oversee daily operations and implement controls.

The ideal candidate has a Bachelor's degree in accounting, 5+ years in AP with supervisory experience, strong analytical and communication skills, ERP experience (Microsoft D365 and SAP), Excel proficiency, and familiarity with OCR invoice processing.

Qualifications

• Bachelor's degree in Accounting, Finance, or Business required.
• 5+ years in accounts payable with supervisory experience.
• Excellent analytical and organizational skills.
• Experience with ERP systems (Microsoft D365 and SAP) and Excel.
• Familiarity with OCR/invoice processing software.

Responsibilities

• Oversee daily AP operations and supervise staff.
• Ensure W-9s are collected before vendor setup.
• Assist with preparation of checks and electronic payments.
• Ensure timely and accurate payments to suppliers.
• Respond to vendor inquiries and resolve invoice issues.
• Collaborate with external auditors and internal stakeholders.
• Hire, train, and evaluate AP staff.
• Develop and improve AP policies and internal controls.

Skills

Analytical

Organizational skills

Communication

Project management

Attention to detail

Team leadership

ERP experience

Excel proficiency

Vendor relations

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Microsoft D365

SAP

Excel

OCR software

Job description

The Accounts Payable Manager will be responsible for leading the organization’s accounts payable function. The Manager will be directing and overseeing the management of the accounts payable staff and processes associated with the payment of invoices, processing of purchase orders, receiving of goods and communication with external vendors and internal stakeholders.

RESPONSIBILITIES:

• Oversee daily operations and supervision of the AP Department.
• Ensure that W-9's are received prior to setting up vendors in the ERP system.
• Once vendor payments are approved, assist with the preparation of checks and various electronic payments.
• Ensure that all payments to suppliers/vendors are made timely and accurately.
• Respond to vendor inquiries related to accounts payable.
• Investigate and resolve problems associated with processing invoices
• Interact with external auditors to provide original documentation
• Hire, train, motivate, and evaluate accounts payable staff members
• Develop, implement, and improve policies and department controls to increase accuracy and efficiency
• Ensures accurate annual distribution of 1099's per IRS filing guidelines and deadlines. Assists in preparing weekly Cash Forecasts
• Prepares & maintains policies and procedures to ensure effective internal controls to safeguard assets and the timely and accurate reporting of AP activities.
• Acts as AP system super user by thoroughly understanding the AP systems and processes and by leading system upgrades and implementations.
• Develops & implements continuous improvements to the accounts payable system and procedures.
• Manage Corporate Credit Card and PCard programs, including monthly reconciliation.

QUALIFICATIONS:

• Bachelor's Degree - In Accounting, Finance, or Business- Required.
• 5+ Years - In Accounts Payable Department with Supervisory Experience- Required.
• Excellent analytical, organizational, communication and project management skills
• Ability to work independently and manage time effectively to meet goals and deadlines Attention to detail and problem-solving ability
• Dependable and committed to putting in additional effort as required to meet tight deadlines
• Flexible, team-oriented, and able to succeed in a fast-paced environment
• Ability to listen to others, express ideas both orally and in writing and provide relevant and timely information to staff, clients, managers, etc.
• Experience with ERP systems (Microsoft D365 and SAP preferred).
• Experience working with Microsoft Office, particularly Excel.
• Experience with OCR and automated invoice processing software.
• Copes with change; shifts gears with comfort