Accounts Payable Manager

Baxters North America; Cincinnati (OH); On-site; USD 90,000 - 120,000; Full time

Job summary

Baxters North America is seeking an Account Payable Manager to lead the AP function, ensure timely payments, and maintain accurate financial records. The role focuses on implementing controls and improving efficiency across the AP process.

The ideal candidate has 5-8 years in accounts payable with leadership experience and a track record in process automation and ERP systems. This on-site role reports to finance leadership and collaborates with procurement.

Qualifications

• Associates degree in Accounting, Finance, or related field preferred.
• 5-8 years accounts payable or accounting experience.
• 2-3 years of leadership or supervisory experience preferred.

Responsibilities

• Manage end-to-end accounts payable process including invoice intake, coding, approval workflows, and payment processing.
• Monitor aging reports and resolve outstanding liabilities; maintain vendor relationships and accurate vendor records.

Skills

Accounts Payable

Data Entry-Keyboarding

GAAP Standards

Analytical

Problem Solving

Process Improvement

Team Leadership

Strong Communication Skills

Financial Statements

Account Reconciliation

Education

Associates degree in Accounting, Finance, or related field

Tools

ERP Systems

AP Automation Software

AP Software

Process Automation Tools

Job description

Scope of Job

The Account Payable Manager is responsible for managing accounts payable functions to ensure compliance with internal controls and accounting policies. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate financial records and control reports. Routinely reviews applicable accounting reports to identify trends, inefficiencies, and opportunities for improvements or cost-savings. Reviews and evaluates the accounts payable register to ensure accuracy. Designs and implements standard policies and procedures to ensure accurate and compliant accounts payable records. Ensures that project/department milestones/goals are met and adhering to approved budgets.

Essential Job Functions And Responsibilities

• Manage the end-to-end accounts payable process, including invoice intake, coding, approval workflows, and payment processing.
• Ensure timely and accurate payment of vendor invoices, employee reimbursements, and other obligations.
• Monitor aging reports and resolve outstanding liabilities.
• Maintain strong relationships with vendors and resolve discrepancies or disputes.
• Ensure vendor records are accurate and up to date.
• Negotiate payment terms where appropriate.
• Implement and maintain internal controls to safeguard company assets.
• Ensure compliance with company policies, GAAP, tax regulations, and audit requirements.
• Support internal and external audit processes.
• Identify and implement improvements to increase efficiency, accuracy, and scalability of AP processes.
• Drive automation initiatives, including invoice processing and payment systems.
• Prepare monthly AP reports, including aging, accruals, and cash flow forecasts.
• Reconcile AP subledger to general ledger.
• Assist with month-end and year-end close processes.
• Partner with procurement, finance, and other departments to improve procure-to-pay workflows.
• Support company-wide initiatives and projects impacting financial operations.
• Supervise, train, and develop accounts payable staff.
• Set performance goals, conduct evaluations, and provide ongoing coaching.
• Foster a collaborative and productive team environment.
• Collaborate with production and supporting departments to ensure the food safety and quality of our products.
• Perform other duties as assigned.

Education

Associates degree in Accounting, Finance, or related field preferred.

Experience

5-8 years of accounts payable or accounting experience. 2-3 years of leadership or supervisory experience preferred. Demonstrated experience with process automation tools or Account Payable software.

Competencies

Account Reconciliation, Accounts Payable, Data Entry-Keyboarding, Financial Statements, Inquiry Research, Invoice Management, Invoice Verification, Issue Resolution, Management Reporting, Payment Posting, Payment Processing, Workflow Optimization, Operational Policy Development, GAAP Standards, AP Automation Software, ERP Systems, Analytical, Problem Solving, Process Improvement, Strong Communication Skills, Detail Oriented, Accuracy, Project Management, Adaptability, Team Leadership, and Integrity.

Physical Requirements

Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.