Staff Accountant

Hallmark University; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Hallmark University is seeking a Staff Accountant to support the Controller in managing the university's financial operations. The role oversees accounts payable, assists with general ledger activities, financial reporting, and ensures internal controls and accounting standards compliance.

The position supports month-end/year-end closes, budget assistance, and audit preparation, with responsibilities including vendor invoice processing, journal entries, reconciliations, and collaboration with

Qualifications

• Strong understanding of GAAP and financial reporting.
• Familiarity with fund accounting and nonprofit financial reporting.
• Knowledge of financial statement preparation.
• Experience with ERP systems such as MAS90/100/200 or Dynamics GP.
• Awareness of state and federal compliance regulations relevant to higher education.

Responsibilities

• Maintain integrity of accounting system, including basic setup and routine tasks.
• Enter and process vendor invoices in a timely and accurate manner.
• Prepare and process accounts payable disbursements, including check runs and ACH payments.
• Review invoices for proper approval, coding, and supporting documentation.
• Assist with tuition charges and adjustments within the Colleague system.
• Record and classify financial transactions in accordance with GAAP.
• Prepare routine journal entries, including prepaids and accruals.
• Reconcile balance sheet accounts, including cash and asset/liability accounts.
• Assist with month-end close activities.
• Maintain organized financial records for audit support.
• Track fixed asset additions and depreciation schedules.
• Monitor vendor accounts and respond to inquiries professionally.
• Follow up on outstanding accounts via phone/written communication.
• Monitor student account credits and coordinate refunds via check or ACH.
• Ensure compliance with internal control policies and procedures.
• Collaborate with departments to ensure accurate coding and processing of transactions.
• Troubleshoot routine system issues and coordinate with IT.
• Provide backup support for other business office functions.
• Perform other duties as assigned.

Skills

GAAP knowledge

Fund accounting

Nonprofit reporting

Financial statements

ERP systems

Compliance regs

Education

Bachelor's degree in accounting or finance

Tools

MAS90/100/200

Dynamics GP

Job description

SUMMARY OF THE JOB:

The Staff Accountant supports the Controller in managing the university’s financial operations. This role is responsible for overseeing accounts payable activities, general ledger activities, assisting with financial reporting, and ensuring compliance with internal controls and accounting standards. The position plays a key role in month-end and year-end close processes, budget support and audit preparation.

ESSENTIAL FUNCTIONS:

• Maintain the integrity of the accounting system, including basic account setup and routine system tasks.
• Enter and process vendor invoices in a timely and accurate manner.
• Prepare and process accounts payable disbursements, including check runs and ACH payments.
• Review invoices for proper approval, coding, and supporting documentation.
• Assist with tuition charges and adjustments within the Colleague system.
• Record and classify financial transactions in accordance with GAAP.
• Prepare routine journal entries, including prepaids and standard accruals.
• Reconcile assigned balance sheet accounts, including cash and select asset/liability accounts.
• Assist with month-end close activities.
• Maintain organized financial records and documentation for audit support.
• Track fixed asset additions and assist with maintaining depreciation schedules.
• Monitor vendor accounts and respond to inquiries in a professional and timely manner.
• Follow up on outstanding or delinquent accounts through phone and written communication.
• Monitor student account credit balances and coordinate refunds via check or ACH.
• Ensure compliance with internal control policies and procedures.
• Collaborate with departments to ensure accurate coding and processing of transactions.
• Assist with troubleshooting routine system or transaction issues and coordinate with IT as needed.
• Provide backup support for other business office functions.
• Perform other duties as assigned.

OTHER FUNCTIONS:

• Back up other accounting duties as needed.
• Actively participates in Hallmark Character Program.

PROFESSIONAL/PUBLIC ACTIVITES:

• Continued Education, Certifications, Knowledge Base enhanced training and skill sets.
• Mandatory Participation in the Hallmark Character Program: All employees are required to actively engage in this program to embody and promote our core values.

KNOWLEDGE/ SKILLS/ABILITIES:

• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Familiarity with fund accounting and nonprofit financial reporting.
• Knowledge of financial statement preparation.
• Experience with ERP systems (e.g., MAS90/100/200, Dynamics GP).
• Awareness of state and federal compliance regulations relevant to higher education.

QUALIFICATIONS AND EXPERIENCE: PREFERRED:

• Experience in nonprofit or higher education accounting.
• Familiarity with ERP systems such as MAS90/100/200 or Dynamics GP.

REQUIRED:

• Bachelor’s degree in accounting or finance.
• 1+ years of accounts payable accounting experience.
• Strong understanding of GAAP and financial reporting.
• Proficiency in Microsoft Excel (intermediate to advanced).
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and analytical skills.
• Ability to maintain confidentiality and work collaboratively.