Accounts Payable Supervisor

Nolan Living; Leawood (KS); On-site; USD 85,000 - 110,000; Full time

Job summary

Nolan Living is seeking an Accounts Payable Manager for the Corporate Office in Leawood, KS. You will oversee end-to-end AP operations, vendor management, and month-end close, driving automation and controls across entities.

In this leadership role, you will supervise AP staff, optimize Concur and other platforms, and ensure timely payments while maintaining compliance and accurate reporting for operations and vendors.

Qualifications

• 3-5+ years of progressive Accounts Payable or accounting experience, including supervisory responsibility.
• Strong experience administering AP and expense platforms (Concur, Paymode-X, VendorCafe, etc.).
• Advanced Excel skills with the ability to analyze and interpret large data sets.
• Strong understanding of AP controls, compliance, and audit requirements.
• Proven ability to improve processes, implement automation, and scale operations.
• Excellent communication, customer service, and problem-solving skills.

Responsibilities

• Oversee AP operations and end-to-end processing across entities.
• Manage vendor onboarding, invoicing, approvals, and 1099s as applicable.
• Lead and supervise AP staff, including offshore resources.
• Drive automation and optimize AP/P2P workflows.
• Ensure compliance with internal controls and close processes.

Skills

Advanced Excel

AP controls

Leadership

Communication

Problem-solving

Tools

Concur

Paymode-X

VendorCafe

Bottomline

SmartAP

Conservice

Job description

Accounts Payable Manager

Corporate Office- Leawood, KS

Position Summary

The Accounts Payable Manager oversees all aspects of the accounts payable function for corporate and property-level entities. This role is responsible for end-to-end AP operations, system administration, vendor management, team leadership, compliance, and continuous process improvement. The position plays a critical role in driving automation, strengthening controls, and ensuring accurate and timely payments while serving as a key internal resource across accounting, operations, and vendors.

Key Responsibilities:

Accounts Payable Operations

• Review all invoices for appropriate documentation, approvals, and policy compliance prior to payment.
• Oversee weekly processing of checks, ACH, and credit card payments across all entities.
• Ensure invoices are processed accurately and paid on time.
• Perform and review month-end AP reconciliations and assist with month-end close and accruals.
• Understand and manage the financial implications of voided and reversed payments.
• Direct and resolve vendor inquiries, discrepancies, and audit statements.

Vendor & Payment Systems Management

• Administer and optimize AP-related systems including Concur, Paymode-X, Bottomline, SmartAP, VendorCafe, and Conservice.
• Manage vendor onboarding, maintenance, approvals, and COI compliance.
• Lead vendor transitions to electronic payment methods (ACH and virtual card).
• Manage corporate vendor accounts (e.g., Amazon, Uber, DoorDash).
• Conduct monthly vendor and platform review calls; report on KPIs, metrics, and payment status.
• Prepare and process annual 1099s and ensure regulatory compliance.

Corporate Card & Expense Programs

• Manage the US Bank One Card program for site and employee cards, including:
  • Card issuance, user management, and statement retrieval
  • Monthly reconciliations for multiple card statements and vendor payments
  • Policy enforcement and processing oversight
• Administer Concur for expense reimbursements and corporate card spend:
  • Manage users, approvers, workflows, and system settings
  • Review, approve, audit, and process expense reports
  • Identify and flag expenses outside policy guidelines

Team Leadership & Training

• Supervise Accounts Payable Associates and oversee daily departmental operations.
• Review and manage work performed by offshore AP resources (ExoEdge).
• Provide coaching, feedback, training, and performance guidance to AP staff.
• Assist with employee and vendor training on AP processes and systems.
• Serve as a subject-matter expert and internal resource for AP-related inquiries.

Process Improvement, Compliance & Reporting

• Review, improve, and create SOPs and training documentation.
• Drive automation and efficiency initiatives within AP and P2P workflows.
• Monitor KPIs, prepare for audits, and maintain compliance with internal controls and policies.
• Provide internal teams with documentation and support as required.
• Analyze data and trends using advanced Excel skills to identify risks and improvement opportunities.

Requirements

Required Skills & Qualifications

• 3-5+ years of progressive Accounts Payable or accounting experience, including supervisory responsibility.
• Strong experience administering AP and expense platforms (Concur, Paymode-X, VendorCafe, etc.).
• Advanced Excel skills with the ability to analyze and interpret large data sets.
• Strong understanding of AP controls, compliance, and audit requirements.
• Proven ability to improve processes, implement automation, and scale operations.
• Excellent communication, customer service, and problem-solving skills.
• Self-starter with strong critical-thinking and decision-making abilities.

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