Accounts Payable Manager

The Suddath Companies; Jacksonville (FL); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) matching

Weekly pay

Biweekly pay

PTO & holidays

Tuition reimbursement

Job summary

The Suddath Companies is seeking an Accounts Payable Supervisor to manage the daily activities of the AP department and to provide primary support for AP staff, ensuring accuracy and timeliness in payments. The role involves review and approval of payable requests, as well as collaboration with internal teams for exceptional processing.

Ideal candidates will have a Bachelor's degree and 2–3 years in accounts payable or treasury, plus managerial experience and familiarity with Great Plains.

Qualifications

• Bachelor's degree from a four-year college or university or related experience.
• Two to three years in accounts payable or treasury roles.
• Two to three years in a managerial role.
• Experience using Great Plains preferred.

Responsibilities

• Manage and supervise Accounts Payable Coordinators.
• Review and distribute daily banking reports.
• Review and approve payable transactions (checks, ACHs, wires).
• Ensure appropriate general ledger entries for payable returns.
• Oversee 1099 reporting and year-end analysis.
• Address aged payables and reconcile AP clearing accounts.
• Support inter-company payable transactions and reconciliations.
• Assist with Comdata reconciliations and monthly closing tasks.

Skills

Strong organizational skills

Microsoft Excel

Excellent communication

Teamwork & interpersonal skills

Education

Bachelor's degree

Tools

Great Plains

Job description

Why Choose Suddath to “Move” your Career to the Next Level? At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!

A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching Weekly pay for hourly-paid employees. Biweekly pay for salaried employees. Paid Time Off (PTO) and paid company holidays A tuition reimbursement plan where employees are encouraged to continue their education and development For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits.

General position summary:

Manage the daily activities of the accounts payable department and serve as primary support for accounts payable personnel, ensuring accuracy and timeliness. Review and approve payable requests, serve as primary contact for payment inquiries (external and internal), manage payable returns, provide support to manager for all payable related activities.

Essential Duties & Responsibilities:

• Management and supervision of Accounts Payable Coordinators, including completion of yearly performance appraisals
• Review and distribute daily banking reports
• Review and approve all payable transactions (checks, ACHs, Domestic and Foreign wires) as assigned
• Review processed ACH transactions and upload same to banking portal for senior management review
• Coordinate with Sterling Lexicon internal team members as needed to ensure timely reissue of returned/rejected banking transactions, included but not limited to stop payments, ACHs and wire returns.
• Ensure appropriate general ledger transactions are completed for all payable returns
• Perform detailed review and analysis of 113500 report (unbilled) for payable transactions, ensuring transactions are handled appropriately and reclassified as needed. Data should be summarized and forwarded to Director of Accounting on a monthly basis.
• Maintain ownership and oversight of the 1099 reporting process, including routine audits and detailed year end review and analysis.
• Conduct detailed review of Aged Payable Reports and respective A/P clearing account(s) and coordinate follow-up and resolution of aged payables
• Perform monthly corporate expense audit along with applicable accruals for timely and accurate reporting purposes.
• Assist with inter-company payable transactions and reconciliations
• Provide support to staff for Comdata monthly reconciliations/transactions
• Establish measures and turn time targets for staff.
• Maintain volume and capacity reports
• Perform routine reviews of Accounts Payable processes, identify areas of concern and deficiencies, provide solutions and process changes as needed, communicate same to Senior Manager, Accounting
• Develop and implement audit procedures to ensure completeness and accuracy for payables for all payable related processes
• Assist with internal and external audits as well as special projects as needed

Specific Job skills:

• Strong organizational skills to manage daily responsibilities
• Experience using Microsoft Excel
• Excellent communication skills
• Teamwork and interpersonal skills required

Supervisory Responsibilities:

This position has supervisory responsibilities.

Other Duties & Responsibilities:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education & Experience:

• Bachelor's degree (B. A.) from four-year college or university; or two to three years related experience in accounts payable or treasury role.
• Two to three years’ experience in a managerial role
• Experience using Great Plains preferred

Travel:

Less than 10% required.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Ability to speak effectively before groups of customers or employees of organization.
• Excellent written and verbal communication skills.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Operations:

To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite

Planning/Organization:

Ability to prioritize and re-prioritize as situations and needs change throughout the workday Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Certificates/Licenses/Registrations:

• Certified Relocation Professional (CRP) preferred.

Working Conditions:

Cubicle working environment Noise level in the work environment is usually moderate

Physical/Environmental Demands:

Activity: Stand - Under 1/3 Time Walk - Under 1/3 Time Sit – Over 2/3 Time Use hands to finger, handle, or feel - Over 2/3 Time Reach with hands and arms – 1/3 to 2/3 Time Climb or balance – None Stoop, kneel, crouch or crawl – Under 1/3 Time Talk or hear – over 1/3 to 2/3 time Taste or smell – None Other - None

Physical Activity Level:

The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to reach with hands and arms.

Manual Dexterity:

Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

Special Vision Requirements:

Specific vision abilities required by this job include close vision and ability to adjust focus.

The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

The Suddath Companies moves people and businesses together with our group of privately-owned companies and family of brands, including Perdue and Phase Integration. Our mission is to serve our customers, communities and each other with the highest level of care, making lives easier by delivering in the moments that matter. Since our inception more than 100 years ago, our values have been and continue to be at the foundation of everything we do. They are: Trust We foster an environment of trust through our integrity, dependability and accountability. We fulfill our promises to each other and our customers. Innovation We look for ways to continuously improve our customer and employee experience by challenging the status quo, taking smart risks and learning from mistakes. Teamwork We collaborate through common goals as one team, welcoming the diversity of ideas, encouraging and supporting one another and celebrating contributions. Caring We show empathy in all that we do, operating with compassion and understanding. We promote a safe and healthy work environment. Agility We overcome challenges by being nimble and resilient, quickly accepting, driving and adapting to change. The Suddath Companies are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin or protected veteran status and will not be discriminated against on the basis of disability.

EQUAL OPPORTUNITY EMPLOYER VETERANS/DISABLED