Accounts Payable Manager

Suddath; Jacksonville (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with company matching

Weekly pay for hourly employees

PTO & holidays

Tuition reimbursement

Job summary

Suddath is seeking an Accounts Payable Supervisor to manage daily AP activities, ensure accurate and timely processing, and support the AP team. The role involves approving payments, inquiries handling, and collaborating with internal departments to optimize cash flow.

The ideal candidate will have a BA or related experience, prior supervisory experience, and proficiency with Microsoft Excel and Great Plains.

Qualifications

• Bachelor's degree (BA) from four-year college or university, or 2-3 years related experience in accounts payable/treasury.
• Two to three years’ managerial experience.
• Experience using Great Plains preferred.
• Strong organizational and analytical skills required.

Responsibilities

• Supervise Accounts Payable Coordinators and conduct annual performance reviews.
• Review daily banking reports and approve payable transactions (checks, ACHs, wires).
• Coordinate with internal teams to reissue returned or rejected banking transactions.
• Manage 1099 reporting and perform monthly audits of payables.

Skills

Organizational skills

Microsoft Excel

Communication skills

Teamwork / interpersonal

Education

Bachelor's degree (BA) or higher

Tools

Great Plains

Job description

Why Choose Suddath to “Move” your Career to the Next Level?

At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!

• A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
• Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.
• Paid Time Off (PTO) and paid company holidays
• A tuition reimbursement plan where employees are encouraged to continue their education and development
• For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits.

General position summary:

Manage the daily activities of the accounts payable department and serve as primary support for accounts payable personnel, ensuring accuracy and timeliness. Review and approve payable requests, serve as primary contact for payment inquiries (external and internal), manage payable returns, provide support to manager for all payable related activities.

Essential Duties & Responsibilities:

• Management and supervision of Accounts Payable Coordinators, including completion of yearly performance appraisals
• Review and distribute daily banking reports
• Review and approve all payable transactions (checks, ACHs, Domestic and Foreign wires) as assigned
• Review processed ACH transactions and upload same to banking portal for senior management review
• Coordinate with Sterling Lexicon internal team members as needed to ensure timely reissue of returned/rejected banking transactions, included but not limited to stop payments, ACHs and wire returns. Ensure appropriate general ledger transactions are completed for all payable returns
• Perform detailed review and analysis of 113500 report (unbilled) for payable transactions, ensuring transactions are handled appropriately and reclassified as needed. Data should be summarized and forwarded to Director of Accounting on a monthly basis.
• Maintain ownership and oversight of the 1099 reporting process, including routine audits and detailed year end review and analysis.
• Conduct detailed review of Aged Payable Reports and respective A/P clearing account(s) and coordinate follow-up and resolution of aged payables
• Perform monthly corporate expense audit along with applicable accruals for timely and accurate reporting purposes.
• Assist with inter-company payable transactions and reconciliations
• Provide support to staff for Comdata monthly reconciliations/transactions
• Establish measures and turn time targets for staff. Maintain volume and capacity reports
• Perform routine reviews of Accounts Payable processes, identify areas of concern and deficiencies, provide solutions and process changes as needed, communicate same to Senior Manager, Accounting
• Develop and implement audit procedures to ensure completeness and accuracy for payables for all payable related processes
• Assist with internal and external audits as well as special projects as needed

Specific Job skills:

• Strong organizational skills to manage daily responsibilities
• Experience using Microsoft Excel
• Excellent communication skills
• Teamwork and interpersonal skills required

Supervisory Responsibilities:

• This position has supervisory responsibilities.

Other Duties & Responsibilities:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education & Experience:

• Bachelor's degree (B. A.) from four-year college or university; or two to three years related experience in accounts payable or treasury role.
• Two to three years’ experience in a managerial role
• Experience using Great Plains preferred

Travel:

• Less than 10% required.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Ability to speak effectively before groups of customers or employees of organization.
• Excellent written and verbal communication skills.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Operations:

• To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite

Planning/Organization:

• Ability to prioritize and re-prioritize as situations and needs change throughout the workday
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Certificates/Licenses/Registrations:

• Certified Relocation Professional (CRP) preferred.

Working Conditions:

• Cubicle working environment
• Noise level in the work environment is usually moderate

Activity:

• Stand - Under 1/3 Time
• Walk - Under 1/3 Time
• Sit – Over 2/3 Time
• Use hands to finger, handle, or feel - Over 2/3 Time
• Reach with hands and arms – 1/3 to 2/3 Time
• Climb or balance – None
• Stoop, kneel, crouch or crawl – Under 1/3 Time
• Talk or hear – over 1/3 to 2/3 time
• Taste or smell – None
• Other - None

Physical Activity Level:

• The employee must occasionally lift and/or move up to 10 pounds.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to reach with hands and arms.

Manual Dexterity:

• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

Special Vision Requirements:

• Specific vision abilities required by this job include close vision and ability to adjust focus.

The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.