Accounts Payable Coordinator

The Suddath Companies; Jacksonville (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Weekly pay for hourly staff

Biweekly pay for salaried staff

PTO and holidays

Tuition reimbursement

Job summary

The Suddath Companies seeks an Accounts Payable professional to coordinate daily payment processing for Domestic Accounts Payable invoices. You will work with Claims, Billing and Vendor Relations teams to resolve issues and ensure timely payments.

Ideal candidates have solid AP experience, excellent communication, and strong attention to detail. The role requires the ability to prioritize, work under deadlines and contribute to AP process improvements.

Qualifications

• High School Diploma or GED required; 3–5 years related experience and/or training
• Bachelor’s or Associate degree in Accounting preferred
• Prior accounts payable experience encouraged

Responsibilities

• Assist daily/weekly vendor payment activities with Claims, Billing and Vendor Relations teams
• Ensure payments are processed timely and aligned with AP metrics
• Research and resolve vendor payment issues and aging payables
• Train staff on routine AP tasks such as labeling and check runs
• Review vendor information for remittance accuracy
• Collaborate with Claims team to ensure offsets meet performance metrics
• Prepare ad-hoc management reports for decision making
• Lead or participate in projects to improve AP efficiency

Skills

Accounts Payable

Communication skills

Prioritization

Teamwork

Attention to detail

Deadline-oriented

Initiative

Work under supervision

Education

High School Diploma or GED

Accounting degree preferred

Tools

Microsoft Office

Move management software

HRIS

Timekeeping systems

Job description

\"Why Choose Suddath to “Move” your Career to the Next Level? At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture that thrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!

• A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching


• Weekly pay for hourly-paid employees


• Biweekly pay for salaried employees


• Paid Time Off (PTO) and paid company holidays


• A tuition reimbursement plan where employees are encouraged to continue their education and development

For more information on our benefit offerings, please visit https://suddath.com/about/careers/ and scroll down to view our employee benefits.

General position summary:

Responsible for the daily coordination, payment processing and distribution of reports for all Domestic Accounts Payable invoices. This includes close coordination on payment inquiries with various internal personnel and teams to resolve outstanding vendor payment issues.

Essential Duties & Responsibilities:

• Participate in daily/weekly team meetings to coordinate and prioritize vendor payment activities with Claims, Billing and Vendor Relations Teams.


• Manage workflow to ensure payments are made in a timely manner and are aligned with established A/P Days to Pay performance metrics.


• Research and communicate with vendors to resolve payment issues, reducing the Aged Payables Process daily/weekly check runs via the accounting system and 3rd party payments platform.


• Train personnel to conduct routine accounts payable tasks, including, but not limited to; labeling, check selection, responses to vendor inquiries, research and execution of the daily/weekly check run.


• Perform vendor information reviews and updates to 3rd party payments platform to ensure accurate remittance information is on file for all payees.


• Work closely with the Claims Team to ensure all offsets are completed in a timely manner and are aligned with Claims performance metrics.


• Conduct reviews and reconciliations of vendor payments and credit memos where necessary to update vendor payables to improve payment accuracy.


• Provide ad-hoc reporting to management team to assist in decision making.


• Assist, lead, participate on projects to improve AP Efficiency.

Job Skills Required:

• Excellent verbal and written communication skills


• Ability to prioritize and re-prioritize as situations and needs change throughout the workday


• Excellent teamwork and inte


• Strong analytical and problem solving skills


• Excellent attention to detail and follow through


• Ability to work under deadlines and specific time frames


• Ability to demonstrate initiative and to work with minimum supervision

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education & Experience:

High School Diploma or GED required; three to five years related experience and/or training; or equivalent combination of education and experience. Bachelor’s degree or Associate’s degree in Accounting preferred. Prior experience in Accounts Payable required.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.


• Ability to write routine reports.


• Ability to speak effectively before groups of customers or employees of organization.


• Excellent written and verbal communication skills.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.


• Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.


• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Operations:

To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite, and the ability to learn and effectively use software applications such as move management, accounting/billing, HRIS, timekeeping and other applications used in the performance of job duties.

Planning/Organization:

• Ability to prioritize and re-prioritize as situations and needs change throughout the workday


• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work.

Certificates/Licenses/Registrations:

None required.

Working Conditions:

Cubicle working environment Noise level in the work environment is usually moderate Physical/Environmental Demands: Activity: Stand - Under 1/3 Time Walk - Under 1/3 Time Sit – Over 2/3 Time Use hands to finger, handle, or feel - Over 2/3 Time Reach with hands and arms – 1/3 to 2/3 Time Climb or balance – None Stoop, kneel, crouch or crawl – Under 1/3 Time Talk or hear – over 1/3 to 2/3 time Taste or smell – None Other - None Physical Activity Level: The employee must occasionally lift and/or move up to 10 pounds. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to reach with hands and arms. Manual Dexterity: Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials. Special Vision Requirements: Specific vision abilities required by this job include close vision and ability to adjust focus.

The Suddath Companies

The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

The Suddath Companies moves people and businesses together with our group of privately-owned companies and family of brands, including Perdue and Phase Integration.

Our mission is to serve our customers, communities and each other with the highest level of care, making lives easier by delivering in the moments that matter.

Since our inception more than 100 years ago, our values have been and continue to be at the foundation of everything we do. They are: Trust We foster an environment of trust through our integrity, dependability and accountability. We fulfill our promises to each other and our customers. Innovation We look for ways to continuously improve our customer and employee experience by challenging the status quo, taking smart risks and learning from mistakes. Teamwork We collaborate through common goals as one team, welcoming the diversity of ideas, encouraging and supporting one another and celebrating contributions. Caring We show empathy in all that we do, operating with compassion and understanding. We promote a safe and healthy work environment. Agility We overcome challenges by being nimble and resilient, quickly accepting, driving and adapting to change.

The Suddath Companies are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

EQUAL OPPORTUNITY EMPLOYER VETERANS/DISABLED