Accounts Payable Manager

Sterling Lexicon; Jacksonville (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Sterling Lexicon in Jacksonville, FL is seeking an Accounts Payable Manager to oversee daily AP operations, ensure accuracy and timeliness, and support the Director of Accounting.

You will supervise AP Coordinators, review payable transactions, manage banking activity, and contribute to annual audits. Strong Excel skills, organization, and teamwork are essential. A Bachelor's degree and 2–3 years in a related role are required.

Qualifications

• Bachelor's degree from four-year college or university; or two to three years related experience in accounts payable or treasury role.
• Two to three years’ experience in a managerial role

Responsibilities

• Manage the daily activities of the accounts payable department and serve as primary support for accounts payable personnel, ensuring accuracy and timeliness.
• Review and approve payable requests, serve as primary contact for payment inquiries (external and internal), manage payable returns, provide support to manager for all payable related activities.
• Supervise AP Coordinators and complete yearly performance appraisals.
• Review and distribute daily banking reports.
• Review and approve all payable transactions (checks, ACHs, Domestic and Foreign wires) as assigned.
• Coordinate with internal team members to ensure timely reissue of returned/rejected banking transactions and ensure appropriate GL entries.
• Perform detailed review and analysis of 113500 report (unbilled) for payable transactions, data summarized for Director of Accounting.
• Maintain ownership of the 1099 reporting process including year-end review.
• Assess Aged Payable Reports and coordinate follow-up and resolution of aged payables.
• Perform monthly corporate expense audits and accruals for timely reporting.
• Assist with inter-company payable transactions and reconciliations.
• Support staff for Comdata monthly reconciliations/transactions.
• Establish measures and turn time targets; maintain volume and capacity reports.
• Suggest and implement process improvements for AP.
• Support internal and external audits and special projects as needed.
• Demonstrate strong organizational skills and proficiency in Microsoft Office.

Skills

Leadership

Excel

Communication

Teamwork

Education

Bachelor's degree

Tools

Microsoft Excel

Job description

Sterling Lexicon is a leading provider of global mobility services. We manage all facets of our clients' mobility programs, while focusing on providing flexible solutions for corporate and U.S. government organizations worldwide.

General position summary:

Manage the daily activities of the accounts payable department and serve as primary support for accounts payable personnel, ensuring accuracy and timeliness. Review and approve payable requests, serve as primary contact for payment inquiries (external and internal), manage payable returns, provide support to manager for all payable related activities.

• Management and supervision of Accounts Payable Coordinators, including completion of yearly performance appraisals
• Review and distribute daily banking reports
• Review and approve all payable transactions (checks, ACHs, Domestic and Foreign wires) as assigned
• Review processed ACH transactions and upload same to banking portal for senior management review
• Coordinate with Sterling Lexicon internal team members as needed to ensure timely reissue of returned/rejected banking transactions, included but not limited to stop payments, ACHs and wire returns. Ensure appropriate general ledger transactions are completed for all payable returns
• Perform detailed review and analysis of 113500 report (unbilled) for payable transactions, ensuring transactions are handled appropriately and reclassified as needed. Data should be summarized and forwarded to Director of Accounting on a monthly basis.
• Maintain ownership and oversight of the 1099 reporting process, including routine audits and detailed year end review and analysis.
• Conduct detailed review of Aged Payable Reports and respective A/P clearing account(s) and coordinate follow-up and resolution of aged payables
• Perform monthly corporate expense audit along with applicable accruals for timely and accurate reporting purposes.
• Assist with inter-company payable transactions and reconciliations
• Provide support to staff for Comdata monthly reconciliations/transactions
• Establish measures and turn time targets for staff. Maintain volume and capacity reports
• Perform routine reviews of Accounts Payable processes, identify areas of concern and deficiencies, provide solutions and process changes as needed, communicate same to Senior Manager, Accounting
• Develop and implement audit procedures to ensure completeness and accuracy for payables for all payable related processes
• Assist with internal and external audits as well as special projects as needed
• Strong organizational skills to manage daily responsibilities
• Experience using Microsoft Excel
• Teamwork and interpersonal skills required

Supervisory Responsibilities:

• This position has supervisory responsibilities.

Other Duties & Responsibilities:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education & Experience:

• Bachelor's degree (B. A.) from four-year college or university; or two to three years related experience in accounts payable or treasury role.
• Two to three years’ experience in a managerial role

Travel:

• Less than 10% required.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports.
• Ability to speak effectively before groups of customers or employees of organization.
• Excellent written and verbal communication skills.

Mathematical Skills:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Operations:

• To perform this job successfully, an individual should have strong knowledge of Microsoft Office Suite

Planning/Organization:

• Ability to prioritize and re-prioritize as situations and needs change throughout the workday
• Ability to multi-task and organize workflow to manage daily responsibilities, meet deadlines and prioritize work

Certificates/Licenses/Registrations:

• Certified Relocation Professional (CRP) preferred.

Working Conditions:

• Cubicle working environment
• Noise level in the work environment is usually moderate

Activity:

• Stand - Under 1/3 Time
• Walk - Under 1/3 Time
• Sit - Over 2/3 Time
• Use hands to finger, handle, or feel - Over 2/3 Time
• Reach with hands and arms - 1/3 to 2/3 Time
• Climb or balance - None
• Stoop, kneel, crouch or crawl - Under 1/3 Time
• Talk or hear - over 1/3 to 2/3 time
• Taste or smell - None
• Other - None

Physical Activity Level:

• The employee must occasionally lift and/or move up to 10 pounds.
• While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to reach with hands and arms.

Manual Dexterity:

• Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.

Special Vision Requirements:

• Specific vision abilities required by this job include close vision and ability to adjust focus.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.

Use your current and previous experience to find new opportunities on the road to success. At Sterling Lexicon, we’re committed to helping our employees flourish and reach new heights.