Accounts Payable Manager

US Water Services Corporation; Florida; On-site; USD 75,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Holiday pay

401k with company match

Job summary

US Water Services Corporation, headquartered in New Port Richey, FL, seeks an experienced Accounts Payable Manager to oversee the AP department, support reconciliations, internal controls, and process improvements.

This hands-on management role requires collaboration across departments, strong ledger knowledge, and the ability to investigate and resolve discrepancies; in-person interview process and comprehensive benefits accompany the position.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• 5+ years accounts payable experience, including supervisory/managerial duties.
• Experience with general ledger coding, reconciliations, and AP processes.
• Strong analytical, problem-solving, and communication skills.

Responsibilities

• Oversee daily accounts payable operations, including vendor payments and reconciliations.
• Supervise AP staff; provide training and development to ensure accuracy and timeliness.
• Investigate discrepancies between AP transactions and general ledger; resolve issues.
• Research and resolve vendor balance differences and posting errors in ERP system.
• Collaborate with accounting and operations to improve internal controls and processes.
• Document and maintain SOPs and internal controls for AP processes.
• Support system integrations and standardization across multiple entities.

Skills

Leadership

Analytical Thinking

Problem Solving

Communication

Attention to Detail

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Microsoft Dynamics 365 Business Central

Microsoft Excel

Microsoft Word

Outlook

QuickBooks Desktop

Job description

• per year Pay is commensurate with experience.
• Full Time
• U.S. Water offers a comprehensive benefits package including medical, dental, vision, life insurance, short/long term disability, paid time off, holiday pay and 401k with Company match

U.S. Water Services Corporation is a well-established and diverse water and wastewater utility organization specializing in utility maintenance, operations, engineering and construction services. U.S. Water is a fast paced and rapidly expanding company headquartered in New Port Richey, Florida with a staff of over 950 employees in twenty states.

Position:

• Accounts Payable Manager
• Monday through Friday – 8:00am to 5:00pm
• This is not a remote position

Company:

• Office located in New Port Richey, Florida
• Stable career in a recession-proof industry
• In business since 2003
• 950 employees throughout 20 states

Interview Process:

• In-Person
• Medical – company pays portion of all plan levels
• Dental – company pays portion of all plan levels
• Vision – company pays portion of all plan levels
• 401K with 50% company match
• HRA – company funded per year per employee
• Long-term & short-term disability insurance paid by company
• Basic life insurance paid by company
• Paid time off
• 6 paid holidays and 1 floating holiday

***Please note, applicants will be required to pass a background check.

Position Summary:

We are seeking an experienced Accounts Payable Manager with a strong accounting background to oversee our AP department and support financial reconciliations, internal controls, and process improvements.

This is a hands-on management position that requires more than traditional accounts payable experience. The ideal candidate will have experience with general ledger accounting, bank reconciliations, and researching and resolving accounting discrepancies.

As our company continues to grow, we need someone who can think critically, investigate historical transactions, work collaboratively across departments, and independently identify solutions to accounting issues.

The successful candidate will be comfortable managing daily AP operations while also understanding how those transactions affect the general ledger and financial statements.

Duties and Responsibilities:

• Oversee daily accounts payable operations, including invoice processing, vendor payments, ACH transactions, automatic withdrawals, and weekly payment runs.
• Supervise, train, and develop AP employees, ensuring accuracy, accountability, timely processing, and adherence to established procedures.
• Monitor outstanding payables, vendor statements, payment exceptions, and departmental workloads to ensure issues are addressed promptly.
• Research and resolve discrepancies between AP-related bank transactions and payments recorded in Microsoft Dynamics 365 Business Central.
• Investigate unmatched ACH withdrawals, automatic payments, outstanding checks, duplicate payments, posting discrepancies, and other AP-related accounting issues.
• Review vendor accounts, general ledger activity, payment history, and supporting documentation to identify discrepancies and determine appropriate resolutions.
• Research historical vendor balances and transactions transferred from companies for which we provide accounting management services or from legacy accounting systems, working with appropriate personnel to verify balances and obtain missing documentation.
• Apply accounting knowledge, analytical skills, and independent judgment to investigate complex transactions, identify root causes, and recommend appropriate corrective actions.
• Coordinate with accounting management to ensure AP-related transactions are accurately recorded and necessary corrections are identified.
• Work collaboratively with vendors, accounting personnel, and other departments to resolve outstanding issues and support accurate financial reporting.
• Evaluate existing AP processes, identify control weaknesses, and recommend improvements to increase efficiency, accuracy, and accountability.
• Develop, document, and maintain standard operating procedures and internal controls surrounding vendor setup, payment processing, approvals, and AP-related reconciliations.
• Support accounting system integrations, and process standardization across multiple companies.
• Communicate findings and recommendations clearly, take ownership of assigned issues, and follow problems through to resolution.
• Promote a collaborative, solutions-oriented work environment that encourages employee development, accountability, and continuous improvement.
• Review and verify accurate general ledger (GL) and job ledger coding of vendor invoices, ensuring expenses are charged to the appropriate accounts, jobs, projects, and business units.
• Research and resolve incorrect GL account classifications, job cost allocations, and posting discrepancies within Microsoft Dynamics 365 Business Central.
• Understand the impact of AP transactions on general ledger balances, job costs, and financial reporting.
• Work with operations, project managers, and accounting personnel to clarify expense classifications and ensure costs are accurately assigned.
• Identify recurring coding errors and provide guidance and training to AP staff to improve accuracy and consistency.
• Perform other related duties as assigned.

To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position:

• Accounting Knowledge: Strong understanding of general ledger accounting, job cost coding, account reconciliations, accrual accounting, and internal controls.
• Analytical Thinking and Problem-Solving: Ability to investigate complex transactions, identify discrepancies, determine root causes, and develop practical solutions.
• Independent Judgment and Decision-Making: Ability to evaluate information, make informed decisions, and resolve issues independently while recognizing when escalation is necessary.
• Leadership and Team Development: Ability to supervise, train, motivate, and support employees while promoting accountability, teamwork, and professional growth.
• Attention to Detail and Accuracy: Commitment to maintaining accurate financial records, identifying errors, and ensuring transactions are properly documented and recorded.
• Accountability and Ownership: Takes responsibility for assigned duties, follows issues through to resolution, and consistently meets deadlines.
• Communication and Collaboration: Communicates clearly and professionally and works effectively with accounting personnel, operations, vendors, and other departments.
• Organization and Prioritization: Ability to manage multiple responsibilities, prioritize competing deadlines, and maintain efficiency in a high-volume accounting environment.
• Process Improvement: Proactively identifies inefficiencies, strengthens internal controls, and develop practical improvements to existing procedures.
• Adaptability and Initiative: Ability to adjust to changing priorities, learn new systems, and take initiative in resolving unfamiliar accounting or operational challenges.

Computer and Software Requirements

• Microsoft Excel – Required; intermediate to advanced proficiency, including formulas, pivot tables, lookups, and data analysis.
• Microsoft Word and Outlook – Required.
• Experience with accounting ERP systems, including general ledger coding, job cost coding, transaction research, and account reconciliations – Required.
• Microsoft Dynamics 365 Business Central – Preferred.
• QuickBooks Desktop – Preferred.

Experience and Education Desired:

• 5+ years of accounts payable or related accounting experience, including 2+ years in a supervisory or managerial role.
• Strong understanding of accounting principles, GAAP, accrual accounting, and accounts payable best practices.
• Hands-on experience with general ledger coding, job cost accounting, and account reconciliations.
• Demonstrated experience researching and resolving accounting discrepancies, including unmatched payments, vendor balance differences, and posting errors.
• Ability to analyze financial transactions, identify root causes of discrepancies, and independently recommend appropriate solutions.
• Experience managing high-volume accounts payable operations, including ACH transactions, vendor payments, and payment controls.
• Strong analytical, organizational, leadership, and communication skills.
• Ability to collaborate effectively with accounting personnel, operations, and other departments to resolve issues and improve processes.
• Bachelor's degree in Accounting, Finance, or a related field.
• Previous experience in a Staff Accountant, Accounting Supervisor, or similar accounting role.

Compensation and Benefits: US Water/USW Utility Group offers a comprehensive benefits package including medical, dental, vision, life insurance, short/long-term disability, paid time off, holiday pay and 401(k) with company match.

US Water/USW Utility Group offers is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other protected class.