Accounts Payable Leader — Hybrid, Manufacturing Growth

SilencerCo, LLC; West Valley City (UT); Hybrid; USD 85,000 - 115,000; Full time

Job summary

SilencerCo, LLC is hiring an Accounts Payable Manager to own the full procure-to-pay cycle in a high-volume finance team in West Valley City, Utah. You will lead a three-person AP team, handle vendor onboarding, invoice processing, matching, approvals, payments, and close, while partnering with Purchasing and Operations to optimize cash flow.

The role demands hands-on leadership, process design that scales with manufacturing activity, and a focus on controls, accuracy, and timely payables.

Qualifications

• Five or more years of progressive accounts payable experience.
• Two or more years of experience supervising or leading AP staff.
• Associate or bachelor's degree in accounting, finance, or business administration.
• Hands-on experience with PO-based, three-way match AP in an inventory or manufacturing environment.
• Working knowledge of AP internal controls, accrual accounting, month-end close, and 1099 reporting.
• Strong Excel skills (pivot tables, lookups, large data sets) and hands‑on ERP experience.
• Accurate under deadline pressure, with a track record of clean reconciliations and reliable close support.
• Clear, professional written and verbal communication with vendors, leaders, and internal partners.

Responsibilities

• Oversee all accounts payable processes end to end, including vendor onboarding, invoice intake, PO and receipt matching, approvals, payment runs, and vendor account reconciliation.
• Oversee two- and three-way match against purchase orders and receiving, and serve as the escalation point for high-level or unresolved price, quantity, and receipt discrepancies.
• Own the weekly payment run: prepare and review payments across ACH, wire, check, and card for approval and release.
• Run recurring meetings with Purchasing to review open POs, matching exceptions, vendor issues, and upcoming payment needs.
• Partner with the Controller on cash requirements forecasting and payment prioritization, including management of early-pay discounts and vendor terms.
• Directly supervise, train, and develop the AP Specialist and AP Clerk; set clear priorities, review work for accuracy, and hold the team to deadlines and quality standards.
• Assign and balance workload so that invoice entry, the AP inbox, vendor issues, and close tasks are covered without bottlenecks or single points of failure.
• Build cross-training and backup coverage so the function keeps running during absences, peak periods, and growth.
• Own vendor relations, including maintaining the vendor scorecard and using it to review supplier performance with Purchasing and key vendors.
• Own the vendor master file: review and approve new vendor setups completed by the AP Specialist, verify W-9 and banking information, and lead periodic cleanup of inactive or duplicate vendors.
• Serve as the escalation point for high-level vendor issues and disputes; build working relationships with key suppliers so issues get resolved before they affect supply.
• Review vendor statement reconciliations and aged, unapplied, or disputed payables items, and resolve those that require escalation.
• Own AP month-end close tasks on schedule, including posting AP journal entries, subledger-to-general-ledger reconciliation, accruals for received-not-invoiced and other unbilled expenses, aging review, and close documentation.
• Design, maintain, and enforce AP internal controls, including approval authority, segregation of duties, duplicate payment prevention, and verification of vendor banking changes to prevent payment fraud.
• Own year-end 1099 preparation and filing, and support sales and use tax compliance on purchases, as well as unclaimed property reporting, as applicable.
• Prepare and present recurring AP reporting, including aging, DPO, and spend by vendor.
• Maintain current AP policies, desk procedures, and documentation.
• Work daily in Odoo, Bill.com, and Excel; act as the AP subject-matter expert for system configuration, workflows, and approval routing.
• Identify and lead process improvements and automation across invoice capture, approvals, and payments, including support for AP-related system implementations or upgrades.
• Partner with Purchasing and Operations to strengthen the PO process and receiving practices that drive clean matching upstream.

Skills

AP management

Team leadership

Vendor management

Excel

PO-based AP

Month-end close

Communication

Education

Bachelor's/Associate in accounting, finance, or business

Tools

Odoo

Bill.com

ERP systems

Job description

SilencerCo, LLC is hiring an Accounts Payable Manager to own the full procure-to-pay cycle in a high-volume finance team in West Valley City, Utah. You will lead a three-person AP team, handle vendor onboarding, invoice processing, matching, approvals, payments, and close, while partnering with Purchasing and Operations to optimize cash flow.

The role demands hands-on leadership, process design that scales with manufacturing activity, and a focus on controls, accuracy, and timely payables.