Accounts Payable Lead

Soni; New York (NY); On-site; USD 48,000 - 55,000; Full time

Job summary

Soni is seeking an Lead Accounts Payable Specialist in the United States, New York area, to oversee timely and accurate AP processing. The role centers on reviewing invoices, vendor payments, and employee reimbursements while ensuring policy compliance and effective escalation when needed.

The candidate will manage AP tasks through NetSuite and Ramp, engage with vendors, and support continuous improvement initiatives to strengthen financial controls and reporting accuracy.

Qualifications

• Prior AP experience preferred and strong organizational skills.
• Experience with NetSuite, Ramp or similar platforms is a plus.
• Excellent communication, discretion with confidential information, and ability to prioritize/work under pressure.

Responsibilities

• Review and authorize Accounts Payable activity through NetSuite and Ramp, ensuring completeness and proper approvals.
• Verify payment requests align with financial policies and obtain necessary approvals for exceptions.
• Be a primary contact for vendors and employees, addressing payment inquiries and resolving discrepancies.
• Exercise independent judgment on routine AP matters and escalate urgent payments or policy exceptions as needed.
• Coordinate collection and maintenance of financial documentation for internal reviews and audits.
• Support team members and contribute to process improvements for AP operations.
• Assist with other accounting tasks and special projects as business needs evolve.

Skills

Accounts Payable experience

NetSuite experience

Ramp experience

Judgment & prioritization

Organizational skills

Communication skills

Analytical problem solving

Discretion with confidential info

Time management

Mentoring/oversight

Tools

NetSuite

Ramp

Job description

The Lead Accounts Payable Specialist is responsible for supporting the accurate, timely, and compliant processing of accounts payable activities. This role oversees the review and authorization of invoices, vendor payments, and employee expense reimbursements while serving as a key resource for resolving payment-related questions and discrepancies. The ideal candidate is highly organized, detail-oriented, and comfortable exercising independent judgment while identifying matters that require escalation.

Key Responsibilities

• Manage the review and authorization of Accounts Payable activity through NetSuite and Ramp, ensuring invoices, supporting documentation, vendor payments, and employee expense reimbursements are complete, accurate, and properly approved.
• Review payment requests in accordance with established financial policies and procedures, identifying transactions that require additional verification or management approval.
• Serve as a key point of contact for vendors and internal employees, responding to payment inquiries, researching discrepancies, and ensuring timely resolution.
• Exercise independent judgment when managing routine AP matters and appropriately elevate urgent payments, policy exceptions, or other sensitive issues.
• Coordinate the collection, organization, and maintenance of financial documentation for internal reviews, program-specific audits, and external audit requests.
• Provide guidance and support to team members as needed to help maintain efficient and accurate Accounts Payable operations.
• Assist with Accounts Payable process improvements and department-wide initiatives to enhance efficiency, accuracy, and financial controls.
• Support additional accounting responsibilities and projects as business needs arise.

Qualifications & Required Skills

• Previous experience in Accounts Payable, accounting operations, or a related financial function strongly preferred.
• Experience with NetSuite, Ramp, or similar financial management and expense platforms is a plus.
• Strong judgment and prioritization skills, including the ability to identify matters requiring immediate attention or escalation.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
• Strong written and verbal communication skills with the ability to interact professionally with vendors, employees, and leadership.
• Demonstrated analytical and problem-solving skills with the ability to research discrepancies and recommend appropriate resolutions.
• Ability to handle confidential financial information and sensitive payment matters with discretion.
• Strong time management and interpersonal skills, with the flexibility to manage increased workloads during monthly and annual close periods.
• Previous experience coordinating, mentoring, or overseeing the work of others is preferred but not required.

Compensation: $35-40/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.