Accounts Payable Lead

Vaco by Highspring; Ansonia (CT); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

Retirement plan

Job summary

Vaco by Highspring is seeking an experienced Accounts Payable Lead to oversee day-to-day AP functions across multiple construction projects. You will manage high-volume invoice processing, vendor relationships, subcontractor payments, job cost coding, and month-end close activities.

The ideal candidate has 5+ years of AP experience in construction, with supervisory experience and strong knowledge of job costing and ERP systems.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 5+ years of Accounts Payable experience, preferably within the construction industry.
• Prior lead or supervisory experience preferred.
• Strong understanding of job costing, subcontractor payments, and construction accounting practices.
• Experience processing high-volume invoices in a project-based environment.
• Proficiency with ERP/accounting systems and Microsoft Excel.
• Strong communication, organizational, and problem-solving skills.
• Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.

Responsibilities

• Lead and support daily Accounts Payable operations for multiple construction projects and entities.
• Review, code, and process vendor and subcontractor invoices accurately and timely.
• Ensure invoices are properly matched to purchase orders, contracts, and receiving documentation.
• Manage weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and proactively resolve payment discrepancies.
• Maintain vendor records, including W-9 documentation, certificates of insurance, and compliance requirements.
• Review and monitor job cost allocations to ensure project expenses are recorded accurately.
• Coordinate with Project Managers, Estimators, and Operations teams regarding invoice approvals and project-related costs.
• Track subcontractor compliance, lien waivers, and related construction documentation.
• Assist with month-end close activities, account reconciliations, and accruals.
• Support year-end audits and 1099 preparation.
• Identify process improvements and help streamline AP workflows and internal controls.
• Train and mentor Accounts Payable staff while serving as the primary point of contact for AP-related questions.

Skills

Accounts Payable

Leadership

Job costing

Construction accounting

ERP systems

Excel

Education

Accounting or Finance degree

Tools

Sage

Foundation

Viewpoint

CMiC

Microsoft Excel

Job description

Our client, a growing construction organization, is seeking an experienced Accounts Payable Lead to oversee the day-to-day accounts payable function and support the accounting team. This role will be responsible for managing high-volume invoice processing, vendor relationships, subcontractor payments, job cost coding, and month-end closing activities. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced project-driven environment.

Responsibilities

• Lead and support daily Accounts Payable operations for multiple construction projects and entities.
• Review, code, and process vendor and subcontractor invoices accurately and timely.
• Ensure invoices are properly matched to purchase orders, contracts, and receiving documentation.
• Manage weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and proactively resolve payment discrepancies.
• Maintain vendor records, including W-9 documentation, certificates of insurance, and compliance requirements.
• Review and monitor job cost allocations to ensure project expenses are recorded accurately.
• Coordinate with Project Managers, Estimators, and Operations teams regarding invoice approvals and project-related costs.
• Track subcontractor compliance, lien waivers, and related construction documentation.
• Assist with month-end close activities, account reconciliations, and accruals.
• Support year-end audits and 1099 preparation.
• Identify process improvements and help streamline AP workflows and internal controls.
• Train and mentor Accounts Payable staff while serving as the primary point of contact for AP-related questions.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 5+ years of Accounts Payable experience, preferably within the construction industry.
• Prior lead or supervisory experience preferred.
• Strong understanding of job costing, subcontractor payments, and construction accounting practices.
• Experience processing high-volume invoices in a project-based environment.
• Proficiency with ERP/accounting systems and Microsoft Excel.
• Strong communication, organizational, and problem-solving skills.
• Ability to prioritize multiple deadlines and work effectively in a fast-paced environment.

Preferred Experience

• Construction, contracting, engineering, or project-based industry experience.
• Knowledge of lien waivers, certified payroll, retainage, and subcontractor compliance.
• Experience supporting month-end and year-end close processes.
• Familiarity with Sage, Foundation, Viewpoint, CMiC, or similar construction accounting software.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

We do not provide a salary range for this position at this time.

• Participation in medical, dental, and vision benefits as well as the company's retirement plan.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

Privacy Notice: Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.