AP Specialist

Vaco by Highspring; Wilmington (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Vaco by Highspring in Wilmington, NC is seeking an Accounts Payable Specialist to support day-to-day accounting operations with a focus on accounts payable processing, vendor management, account reconciliations, and general accounting support. You will collaborate with internal departments and external vendors to ensure accurate, timely transactions and assist with month-end close.

The role requires working knowledge of AP and strong Excel skills, with 1–3 years of related experience

Qualifications

• Working knowledge of accounts payable and general accounting principles.
• Strong attention to detail and commitment to accuracy.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Strong organizational and problem-solving abilities.
• Proficiency with Microsoft Excel and accounting software.
• Ability to work both independently and collaboratively within a team environment.

Responsibilities

• Process invoices, expense reports, and payment requests in a timely and accurate manner.
• Review transactions for appropriate coding, approvals, and supporting documentation.
• Maintain vendor records and respond to vendor and internal inquiries regarding payments and account activity.
• Assist with account reconciliations and research discrepancies as needed.
• Support monthly and year-end accounting processes, including preparation of supporting schedules and documentation.
• Enter and maintain accounting data within the ERP/accounting system.
• Assist with payment processing, including electronic payments, ACH transactions, and check runs.
• Support internal and external audit requests by providing required documentation and information.
• Maintain organized accounting records and files in accordance with company policies.
• Partner with team members across the organization to ensure accurate and efficient transaction processing.
• Assist with process improvement initiatives and other special projects as assigned.
• Perform additional accounting and administrative duties as needed.

Skills

Accounts payable

Attention to detail

Time management

Communication skills

Excel proficiency

Teamwork

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

ERP systems

Job description

The Accounts Payable Specialist is responsible for supporting day-to-day accounting operations with a primary focus on accounts payable processing, vendor management, account reconciliations, and general accounting support. This position works closely with internal departments and external vendors to ensure transactions are processed accurately and timely while assisting with month-end close and other accounting activities.

Essential Duties & Responsibilities

• Process invoices, expense reports, and payment requests in a timely and accurate manner.
• Review transactions for appropriate coding, approvals, and supporting documentation.
• Maintain vendor records and respond to vendor and internal inquiries regarding payments and account activity.
• Assist with account reconciliations and research discrepancies as needed.
• Support monthly and year-end accounting processes, including preparation of supporting schedules and documentation.
• Enter and maintain accounting data within the ERP/accounting system.
• Assist with payment processing, including electronic payments, ACH transactions, and check runs.
• Support internal and external audit requests by providing required documentation and information.
• Maintain organized accounting records and files in accordance with company policies.
• Partner with team members across the organization to ensure accurate and efficient transaction processing.
• Assist with process improvement initiatives and other special projects as assigned.
• Perform additional accounting and administrative duties as needed.

Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for supporting day-to-day accounting operations with a primary focus on accounts payable processing, vendor management, account reconciliations, and general accounting support. This position works closely with internal departments and external vendors to ensure transactions are processed accurately and timely while assisting with month-end close and other accounting activities.

Desired Skills

• Working knowledge of accounts payable and general accounting principles.
• Strong attention to detail and commitment to accuracy.
• Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Strong organizational and problem-solving abilities.
• Proficiency with Microsoft Excel and accounting software.
• Ability to work both independently and collaboratively within a team environment.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-3 years of accounts payable, accounting, or related finance experience.
• Experience working with accounting systems or ERP platforms preferred.
• Basic understanding of reconciliations, financial transactions, and accounting processes.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here https://www.highspring.com/ai-use-notices/. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).