Accounts Payable & Invoicing Specialist - Disaster Recovery

Heartland Consulting; San Juan (PR); On-site; USD 55,000 - 75,000; Full time

Job summary

Heartland Consulting is actively seeking an Accountant to support accounting and invoice administration services for the Puerto Rico Department of Education's Office of Infrastructure and Reconstruction (PRDE/OIR). This role focuses on accurate financial recordkeeping and compliant invoice processing for disaster recovery programs.

The Accountant will review invoices, perform reconciliations, and maintain documentation across vendor files, with a focus on accuracy, timeliness, and regulatory

Qualifications

• Perform accurate invoice review and processing activities.
• Conduct financial reconciliations and document discrepancies.
• Coordinate with vendors regarding invoice and documentation requirements.
• Maintain accurate and complete accounting records in support of PRDE/OIR operations.
• Obtain prior written approval from PRDE before performing services under the contract.

Responsibilities

• Review invoices and supporting documentation submitted by vendors, contractors, and professional service providers.
• Verify invoice accuracy, completeness, mathematical calculations, and supporting documentation.
• Identify invoice deficiencies, billing discrepancies, missing documentation, duplicate charges, and unsupported costs.
• Maintain invoice tracking logs, payment records, and supporting financial documentation.
• Conduct follow-up with vendors regarding outstanding invoices, documentation requests, and required corrections.
• Support the preparation and administration of Puerto Rico Forms 480 and associated tax reporting documentation.
• Maintain financial records, invoice files, vendor billing records, and electronic documentation repositories.
• Perform financial reconciliations involving invoices, payments, vendor balances, and outstanding obligations.
• Identify and document discrepancies identified during reconciliation activities.
• Assist in preparing financial reports, operational reports, and invoice processing summaries.
• Support audit requests, financial documentation reviews, and responses to information requests.
• Assist with the preparation of expenditure and invoice packages supporting Requests for Reimbursement (RFRs).
• Maintain complete and organized financial records in accordance with applicable documentation and record retention requirements.
• Perform other accounting and invoice administration activities as assigned.

Skills

Invoice processing

Financial reconciliations

Vendor coordination

Record keeping

Job description

Heartland Consulting is actively seeking an Accountant to support accounting and invoice administration services for the Puerto Rico Department of Education's Office of Infrastructure and Reconstruction (PRDE/OIR). This role focuses on accurate financial recordkeeping and compliant invoice processing for disaster recovery programs.

The Accountant will review invoices, perform reconciliations, and maintain documentation across vendor files, with a focus on accuracy, timeliness, and regulatory