Accounts Payable & Inventory Control Specialist

Auxilio; Cincinnati (OH); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Auxilio is a provider helping school districts by managing the student environment. We seek an Accounts Payable Specialist in Cincinnati, OH to process invoices, enter codes, and schedule payments while maintaining vendor relationships.

You will support audit-ready records, generate Excel reports, and assist with inventory control. Requires 2+ years AP experience, HS diploma (associates preferred), and proficiency in Microsoft Office and QuickBooks.

Qualifications

• Must have strong Microsoft Office proficiency and basic accounting knowledge.

Responsibilities

• Review vendor invoices for accuracy, approval, and PO alignment.
• Enter invoices into accounting system with correct GL codes.
• Schedule and execute payments (ACH, checks).
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries and maintain relationships.
• Maintain AP files and payment records for audit.
• Create inventory/stock reports in Excel.
• Order new supplies as needed and monitor levels.
• Analyze suppliers for cost-effectiveness.
• Assist with other duties as assigned.

Skills

Microsoft Office

QuickBooks

Communication skills

Organization

Time management

Problem solving

Reliability

Education

Associate's degree in accounting

High school diploma or equivalent

Tools

QuickBooks

Job description

Description

Job Description: Accounts Payable,

Company Description: Auxilio is here to help school districts. Across several categories, we provide specialized, expert management of the student environment, saving clients’ time and money to reinvest in the student experience.

Scope: Accounts Payable Specialist is responsible for all financial transactions related to paying vendors. Their duties include processing invoices, resolving invoice discrepancies, and making payments to suppliers. Control flow of Inventory.

Essential Functions:

• Review vendor invoices for accuracy, proper approval, and alignment with purchase orders and receipts.
• Enter invoices into accounting system and apply correct general ledger codes.
• Schedule and execute payments (ACH, Checks) according to terms.
• Compare invoices, purchase orders, and receipts to identify and resolve discrepancies; reconcile vendor statements.
• Respond to vendor inquiries, resolve billing issues, and maintain strong vendor relationships.
• Maintain accurate account payable files and payment records for audit and internal reporting.
• Designing and implementing an inventory tracking system for optimized inventory control procedures
• Review the levels of raw materials and supplies to determine shortages; contact managers/mechanics to get inventory in each location
• Create detailed reports for adjustments, inventory operations, and stock levels in excel.
• Order new supplies as needed, avoiding excessive surplus or inefficiencies
• Analyze various suppliers to ensure the company is receiving the best cost-effective deals
• Other related duties as assigned.

Requirements

Qualifications:

High school diploma or equivalent required; associate's degree in accounting preferred.

At least two years of related experience is required.

Must be proficient in Microsoft Office Suite and QuickBooks Software.

Basic understanding of clerical and administrative procedures.

Excellent written and verbal communication skills.

Excellent organizational, time management skills and attention to detail.

Ability to solve problems as they arise.

Must be reliable and extremely trustworthy.

Ability to maintain confidential and meticulous records.

Ability to operate office equipment, such as computers, 10-key calculator, and copier.

Ability to work independently and in a fast-paced environment.

Ability to anticipate work needs and interact professionally with customers.

Physical Demands:

Largely sedentary role; prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at a time.

Auxilio Services is an Equal Opportunity Employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.