Accounts Payable & GL Analyst – 3-Way Match & Close

Colvin Resources Group; Fort Worth (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Colvin Resources Group is seeking an Accounts Payable Analyst / Staff Accountant to manage full-cycle AP, vendor master maintenance, and 3-way matching. The role also supports GL entries, accruals, and month-end close with COI, W-9, and TIN compliance.

Ideal candidates have 2+ years in AP or staff accounting, strong Excel, and knowledge of U.S. GAAP. On-site, full-time position in a fast-paced accounting department.

Qualifications

• Bachelor's degree in Accounting or Finance (or Associate's degree with equivalent experience)
• 2+ years of accounts payable or staff accounting experience
• Working knowledge of general ledger accounting: journal entries, accruals, and account reconciliations
• Understanding of accrual-basis accounting and U.S. GAAP fundamentals
• Experience with 3-way match (PO, receipt, invoice)
• Intermediate to advanced Excel skills
• Understanding of internal control principles for AP/procurement

Responsibilities

• Set up, maintain, and audit vendor master records
• Collect and validate W-9 forms; perform IRS TIN matching before vendor activation
• Track COI, monitor expirations, and drive renewals
• Support accurate 1099 classification and year-end filing
• Match invoices to PO and receiving documentation before payment release
• Code invoices to correct GL accounts and cost centers
• Prepare payment runs (check, ACH, wire) within approval workflow
• Respond to vendor inquiries and statements
• Record month-end AP accruals and post journal entries with proper support
• Reconcile AP subledger to GL and prepare balance sheet reconciliations
• Review GL activity for coding errors; support month-end close deadlines
• Support fixed asset capitalization review and sales/use tax coding

Skills

Attention to detail

Integrity

Organization

Vendor relationship management

Cross-functional communication

Diplomacy

Analytical thinking

Sound judgment

Adaptability

Reliability

Education

Bachelor's degree in Accounting or Finance

Tools

NetSuite

SAP

Oracle

Microsoft Dynamics

Coupa

Bill.com

Job description

Colvin Resources Group is seeking an Accounts Payable Analyst / Staff Accountant to manage full-cycle AP, vendor master maintenance, and 3-way matching. The role also supports GL entries, accruals, and month-end close with COI, W-9, and TIN compliance.

Ideal candidates have 2+ years in AP or staff accounting, strong Excel, and knowledge of U.S. GAAP. On-site, full-time position in a fast-paced accounting department.