Accounts Payable & Fleet Admin Assistant

Jimmy Jazz; Newton (KS); On-site; USD 23,000 - 30,000; Part time

Job summary

EmberHope, a faith-based provider of child welfare services, seeks an Accounts Payable Assistant in Newton, KS. The role supports invoice processing, vendor payments, and fleet and card administration within the Finance Department.

Responsibilities include maintaining vendor records, assisting with month-end closings, and ensuring internal controls. Requires a high school diploma and 1 year of related experience; occasional travel may be needed.

Qualifications

• High School diploma or GED required.
• One year of accounts payable, accounting, bookkeeping, finance, or related administrative experience preferred.
• Experience with Microsoft Dynamics 365 Business Central or similar accounting software preferred.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to travel occasionally using a company or personal vehicle.
• Must be able to lift up to 50 pounds and work in a typical office environment.

Responsibilities

• Process accounts payable invoices accurately and timely in Business Central.
• Prepare and process vendor payments including check and ACH batches.
• Maintain vendor records, including W-9s and 1099 classifications.
• Research and resolve vendor questions or invoice discrepancies.
• Maintain organized accounts payable records per retention requirements.
• Assist with fleet-related records and company credit card administration.
• Assist with month-end closing and audits as assigned.
• Communicate opportunities to improve efficiency and accuracy.
• Safeguard confidential financial information in line with policy.
• Perform other duties as assigned.

Skills

Microsoft Excel

Outlook

Word

Attention to detail

Communication

Teamwork

Confidentiality

Education

High school diploma

Tools

Microsoft Dynamics 365 Business Central

Job description

EmberHope, a faith-based provider of child welfare services, seeks an Accounts Payable Assistant in Newton, KS. The role supports invoice processing, vendor payments, and fleet and card administration within the Finance Department.

Responsibilities include maintaining vendor records, assisting with month-end closings, and ensuring internal controls. Requires a high school diploma and 1 year of related experience; occasional travel may be needed.