Accounts Payable Assistant, Part Time

Jimmy Jazz; Newton (KS); On-site; USD 23,000 - 30,000; Part time

Job summary

EmberHope, a faith-based provider of child welfare services, seeks an Accounts Payable Assistant in Newton, KS. The role supports invoice processing, vendor payments, and fleet and card administration within the Finance Department.

Responsibilities include maintaining vendor records, assisting with month-end closings, and ensuring internal controls. Requires a high school diploma and 1 year of related experience; occasional travel may be needed.

Qualifications

• High School diploma or GED required.
• One year of accounts payable, accounting, bookkeeping, finance, or related administrative experience preferred.
• Experience with Microsoft Dynamics 365 Business Central or similar accounting software preferred.
• Proficiency with Microsoft Office, including Outlook, Excel, and Word.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to travel occasionally using a company or personal vehicle.
• Must be able to lift up to 50 pounds and work in a typical office environment.

Responsibilities

• Process accounts payable invoices accurately and timely in Business Central.
• Prepare and process vendor payments including check and ACH batches.
• Maintain vendor records, including W-9s and 1099 classifications.
• Research and resolve vendor questions or invoice discrepancies.
• Maintain organized accounts payable records per retention requirements.
• Assist with fleet-related records and company credit card administration.
• Assist with month-end closing and audits as assigned.
• Communicate opportunities to improve efficiency and accuracy.
• Safeguard confidential financial information in line with policy.
• Perform other duties as assigned.

Skills

Microsoft Excel

Outlook

Word

Attention to detail

Communication

Teamwork

Confidentiality

Education

High school diploma

Tools

Microsoft Dynamics 365 Business Central

Job description

• Location 900 W Broadway,Newton, KS, 67114,United States


• Base Pay $16.82 - $21.87 / Hour


• Employee Type PT Non-Exempt


• Required Degree High school


• Manage Others No

Description

EmberHope, a leading, faith-based provider of child welfare services is committed to helping you succeed as an employee as you work to make a difference in the life of a child either directly or by offering administrative support. The Company strives for a positive work environment that encourages effective teamwork, trauma-informed practices, and opportunities to utilize leadership skills. Team members from all departments will focus on carrying out the EmberHope mission, vision, and values!

Position Summary

The Accounts Payable Assistant is responsible for supporting the organization's accounts payable function through the accurate and timely processing of invoices, vendor payments, and related financial records. This position also assists with fleet administration, corporate credit card administration, and provides administrative support to the Finance Department as assigned. The Accounts Payable Assistant works closely with the Lead Accounts Payable Coordinator to ensure efficient operations, strong internal controls, and excellent customer service to both internal and external stakeholders.

• To be a successful Accounts Payable Assistant you must become able to do the following always:


• Process accounts payable invoices accurately and timely in Business Central, ensuring all required approvals and supporting documentation are obtained prior to payment.


• Prepare and process vendor payments, including check and ACH payment batches, in accordance with established schedules, internal controls, and Finance procedures.


• Maintain vendor records in Business Central, including W-9 documentation, electronic payment information, 1099 classifications, and other required records.


• Research and resolve routine vendor questions or invoice discrepancies, escalating more complex issues to the Lead Accounts Payable Coordinator as appropriate.


• Maintain complete and organized accounts payable records in accordance with company record retention requirements.


• Administer fleet-related records, including vehicle registrations, titles, fuel card assignments, and other required documentation.


• Assist with company credit card administration, including cardholder maintenance, monthly documentation, reconciliation support, and policy compliance.


• Assist with month-end closing activities, audit requests, annual 1099 preparation, and other Finance Department projects as assigned.


• Maintain current written procedures for assigned responsibilities and communicate opportunities to improve efficiency and accuracy.


• Safeguard confidential financial information while performing all duties in accordance with company policies, internal controls, and applicable regulations.


• Perform other duties as assigned.


• Follow Company Policy and Procedure and operate according to the Company’s Program Practice Guidelines.

How you will spend your time in this job:

• 60% Accounts PayableOperations


• 30% Fleet and Credit Card Administration


• 10% Finance Department Support and Special Projects

Requirements

To qualify for this job, you need to have:

• High School diploma or GED required.


• One year of accounts payable, accounting, bookkeeping, finance, or other related administrative experience preferred.


• Experience with Microsoft Dynamics 365 Business Central or similar accounting software preferred.


• Proficiency with Microsoft Office, including Outlook, Excel, and Word.


• Strong organizational skills with exceptional attention to detail and accuracy.


• Ability to prioritize multiple tasks, meet deadlines, and work independently and collaboratively as part of a team while maintaining a high level of accuracy.


• Strong customer service, written communication, and interpersonal skills to effectively work with vendors and internal staff.


• Ability to maintain confidentiality and exercise sound judgment when handling financial information.


• Must successfully complete all required background checks, fingerprinting, physical examination, drug screening, and required company training.


• Ability to travel occasionally using a company or personal vehicle, including occasional evening or weekend work as business needs require. Must be able to occasionally lift up to 50 pounds, climb stairs, and work in typical office and occasional outdoor environments.