Accounts Payable Director

Vaco LLC; Westwood (CA); On-site; USD 110,000 - 130,000; Full time

Job summary

Vaco is seeking an Accounts Payable leader in Westwood, CA to manage and mentor the AP team and oversee the full-cycle AP process with a focus on accuracy, compliance, and timely payments.

You will partner with Accounting, Procurement, Treasury and Finance to support month-end close, drive ERP upgrades, and push automation to improve efficiency and vendor experience. The role also interfaces with executive leadership to uphold SOX controls where applicable.

Responsibilities

• Lead the day-to-day operations of the Accounts Payable department
• Manage, mentor, and develop an AP team, including managers, supervisors, and specialists
• Oversee the full-cycle accounts payable process, ensuring accuracy, compliance, and timely vendor payments
• Develop and implement AP policies, procedures, and internal controls
• Drive process improvements and automation initiatives to increase efficiency
• Partner with Accounting, Procurement, Treasury, and Finance to support month-end and year-end close activities
• Review and approve high-value payments, wire transfers, ACH payments, and check runs
• Monitor AP aging, payment schedules, and cash flow requirements
• Ensure compliance with company policies, GAAP, sales tax, and 1099 reporting requirements
• Manage vendor relationships and resolve complex payment discrepancies and escalated issues
• Lead ERP implementations, system upgrades, and AP automation projects when applicable
• Prepare and present AP metrics, KPIs, and reporting to executive leadership
• Support internal and external audits and ensure compliance with SOX controls when applicable
• Identify opportunities to reduce costs, improve workflows, and enhance the vendor experience

Job description

Responsibilities

• Lead the day-to-day operations of the Accounts Payable department
• Manage, mentor, and develop an AP team, including managers, supervisors, and specialists
• Oversee the full-cycle accounts payable process, ensuring accuracy, compliance, and timely vendor payments
• Develop and implement AP policies, procedures, and internal controls
• Drive process improvements and automation initiatives to increase efficiency
• Partner with Accounting, Procurement, Treasury, and Finance to support month-end and year-end close activities
• Review and approve high-value payments, wire transfers, ACH payments, and check runs
• Monitor AP aging, payment schedules, and cash flow requirements
• Ensure compliance with company policies, GAAP, sales tax, and 1099 reporting requirements
• Manage vendor relationships and resolve complex payment discrepancies and escalated issues
• Lead ERP implementations, system upgrades, and AP automation projects when applicable
• Prepare and present AP metrics, KPIs, and reporting to executive leadership
• Support internal and external audits and ensure compliance with SOX controls when applicable
• Identify opportunities to reduce costs, improve workflows, and enhance the vendor experience

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.