Accounts Payable Data Specialist

associacareers; Dallas (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

AssociaCareers is seeking an Accounts Payable Data Specialist to support vendor management, tax compliance, and data accuracy across the organization. The role collaborates with internal and external stakeholders to ensure regulatory adherence, maintain vendor records, and drive process improvements in data handling and master data management.

Responsibilities include implementing daily, monthly and quarterly vendor compliance activities, maintaining the corporate repository for IRS

Qualifications

• 1–3 years of vendor administration experience.
• Experience in customer-facing roles.
• Strong interpersonal skills for cross-department collaboration.
• Ability to communicate clearly and professionally.
• Attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Collaborate with partners to deliver efficient customer solutions and services.
• Assist in the creation, maintenance, and administration of the corporate repository for vendor tax and IRS documentation.
• Perform daily, monthly, and quarterly vendor compliance activities to ensure data accuracy and regulatory adherence.
• Maintain and update vendor information and records to ensure accuracy and completeness.
• Support data entry and data management in the corporate repository for vendor tax/IRS docs.
• Identify opportunities to improve processes and operational efficiency.
• Participate in departmental and enterprise-wide projects as assigned.

Skills

Excel

Organizational skills

Communication skills

Customer service

Time management

Analytical thinking

Adaptability

Education

1–3 years vendor administration experience

Tools

Microsoft Office

Job description

The Accounts PayableData Specialist plays a key role in supporting vendor management, tax and IRS/1099 administration, Master Data Management (MDM), and business process automation initiatives across the organization. This position is responsible for ensuring vendor compliance, managing MDM-related activities, and providing exceptional customer support through regular interaction with internal and external stakeholders. Data Specialists contribute to innovative, customer-focused solutions that enhance operational efficiency and drive business productivity.

Responsibilities include, but is not limited to:

• Collaborate with business partners and cross-functional teams to deliver efficient and effective customer solutions and services.
• Contribute ideas and recommendations as an active member of a collaborative team environment.
• Assist in the creation, maintenance, and administration of the corporate repository for vendor tax and IRS documentation.
• Perform daily, monthly, and quarterly vendor compliance activities to ensure data accuracy and regulatory adherence.
• Maintain and update vendor information and records to ensure accuracy and completeness.
• Review vendor documentation and follow established processes and procedures to support vendor setup and maintenance.
• Participate in departmental and enterprise-wide projects as assigned.
• Maintain positive and professional relationships with customers and stakeholders.
• Identify opportunities to improve processes and operational efficiency.
• Perform other duties and responsibilities as assigned.

Qualifications and Skills:

• Working knowledge of Microsoft Office applications, particularly Excel and Outlook.
• Strong organizational and administrative skills with excellent attention to detail.
• Strong verbal, written, interpersonal, and customer service communication skills.
• Self-motivated, proactive, detail-oriented, and capable of working independently as well as collaboratively within a team environment.
• Excellent time management skills with the ability to prioritize multiple tasks and meet critical deadlines.
• Strong analytical and problem-solving abilities with a focus on accuracy, process improvement, and operational efficiency.
• Ability to adapt quickly to changing business needs and processes.

Education and Experience:

• 1–3 years of relevant experience in vendor administration, compliance, operations, data entry, or a related field.
• Demonstrated experience working in customer-facing or stakeholder-focused roles, with the ability to effectively communicate business objectives, context, and solutions to diverse audiences.
• Strong interpersonal skills with the ability to build relationships and collaborate across departments and organizational levels.
• Proven ability to communicate information clearly, concisely, and professionally.
• Experience balancing multiple priorities in a fast-paced business environment while maintaining a high level of accuracy and professionalism.