Accounts Payable Data Management Specialist

Marinemax; Florida; On-site; USD 45,000 - 60,000; Full time

Job summary

MarineMax is seeking an AP Processor to ensure invoices are indexed accurately, verified, and matched to purchase orders. You will communicate with stores and vendors to resolve discrepancies and support the AP team in daily processing.

This role emphasizes timely handling of invoices, attention to detail in data entry, and collaboration across departments to maintain clean payables records and vendor relationships.

Qualifications

• Experience supporting accounts payable processes.
• Ability to index invoices with correct data.
• Proficient in reconciling invoices and statements.

Responsibilities

• Handle calls and emails from stores and vendors in a timely manner.
• Index invoices with accurate vendor numbers, locations, and PO numbers.
• Verify missing or unpaid invoices are tracked and not past due.
• Support AP with daily operations and check processing.
• Assist in vendor set-up and documentation workflows.
• Review Docuware invoices daily under 2c – Missing PO and Ancora Queue.

Skills

AP processing

Vendor communication

Data entry accuracy

Tools

Docuware

ERP system

Job description

OVERVIEW:

Processor is responsible for timely indexing invoices and verifying invoices are accounted for. This includes but is not limited to reviewing statements from vendors, communicating with the store and on invoices that might have been missed or inputted incorrectly, and assisting AP Support with confirming invoices are properly managed.

KEY TASKS:

• Manage and handle calls and emails from MarineMax stores and vendors
• Index invoices with correct vendor number, location, invoice number, and Purchase Order Number
• Verify missing and unpaid invoices are accounted for and not past due
• Research general ledger schedules to assist AP Support
• Verify payables match information on the invoices to better assist the check processor
• Assist in daily operations related to end stage of checks
• Assist in assuring proper documentation is submitted for setting up or updating vendors
• Daily review of invoices in Docuware under the status, “2c – Missing PO”
• Daily review of invoices in the Ancora Queue
• Monthly Review of statements from non-statement vendors regarding overdue invoices
• Operating the AP Service desk to better assist the stores with their vendor relationships

KEY RESULT AREAS:

• Ensure all calls and emails are handled timely
• Ensure All invoices are Indexed correctly
• Assist AP Support and Check Processor in daily operations
• Establish and maintain a close relationship with the AP Team Members, AP manager, and AP team leader
• Effective communication with other MarineMax Departments.
• MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.