Accounts Payable Data Management Specialist

MarineMax Services Inc; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

MarineMax Services Inc in Oldsmar, FL is seeking an Accounts Payable Data Management Specialist to ensure timely indexing of invoices and accurate verification.

You will coordinate with MarineMax stores and vendors, review vendor statements, and support AP operations to resolve missing POs and overdue invoices. This on-site role requires attention to detail and collaboration with the AP team.

Qualifications

• Experience processing and indexing supplier invoices.
• Strong verbal and written communication with stores and vendors.
• Ability to verify invoices against purchase orders and vendor statements.
• Familiarity with AP workflows and vendor management.

Responsibilities

• Manage calls and emails from MarineMax stores and vendors.
• Index invoices with correct vendor number, location, invoice number, and PO number.
• Verify missing and unpaid invoices are accounted for and not past due.
• Research general ledger schedules to assist AP Support.
• Verify payables match information on invoices to assist the check processor.
• Assist in daily operations related to end stage of checks.
• Assist in setting up or updating vendors with proper documentation.
• Daily review of invoices in Docuware under the status "2c – Missing PO".
• Daily review of invoices in the Ancora Queue.
• Monthly review of statements from non-statement vendors regarding overdue invoices.
• Operate the AP Service desk to support stores with vendor relationships.

Skills

Vendor relations

Data entry accuracy

Email/phone communication

Accounts payable knowledge

Tools

Docuware

Ancora Queue

Vendor setup tools

Job description

Accounts Payable Data Management Specialist

Job Category : Accounting

Requisition Number : ACCOU007228

• Posted : July 31, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Team Support
501 Brooker Creek Blvd
Oldsmar, FL 34677, USA

Team Support
501 Brooker Creek Blvd
Oldsmar, FL 34677, USA

OVERVIEW: Processor is responsible for timely indexing invoices and verifying invoices are accounted for. This includes but is not limited to reviewing statements from vendors, communicating with the store and on invoices that might have been missed or inputted incorrectly, and assisting AP Support with confirming invoices are properly managed.

KEY TASKS:

• Manage and handle calls and emails from MarineMax stores and vendors
• Index invoices with correct vendor number, location, invoice number, and Purchase Order Number
• Verify missing and unpaid invoices are accounted for and not past due
• Research general ledger schedules to assist AP Support
• Verify payables match information on the invoices to better assist the check processor
• Assist in daily operations related to end stage of checks
• Assist in assuring proper documentation is submitted for setting up or updating vendors
• Daily review of invoices in Docuware under the status, “2c – Missing PO”
• Daily review of invoices in the Ancora Queue
• Monthly Review of statements from non-statement vendors regarding overdue invoices
• Operating the AP Service desk to better assist the stores with their vendor relationships

KEY RESULT AREAS:

• Ensure all calls and emails are handled timely
• Ensure All invoices are Indexed correctly
• Assist AP Support and Check Processor in daily operations
• Establish and maintain a close relationship with the AP Team Members, AP manager, and AP team leader
• Effective communication with other MarineMax Departments.

*MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify, including your rights and responsibilities.

Qualifications

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Education

Experience

Licenses & Certifications

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.