AP Data Management & Invoice Accuracy Specialist

MarineMax Services Inc; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

MarineMax Services Inc in Oldsmar, FL is seeking an Accounts Payable Data Management Specialist to ensure timely indexing of invoices and accurate verification.

You will coordinate with MarineMax stores and vendors, review vendor statements, and support AP operations to resolve missing POs and overdue invoices. This on-site role requires attention to detail and collaboration with the AP team.

Qualifications

• Experience processing and indexing supplier invoices.
• Strong verbal and written communication with stores and vendors.
• Ability to verify invoices against purchase orders and vendor statements.
• Familiarity with AP workflows and vendor management.

Responsibilities

• Manage calls and emails from MarineMax stores and vendors.
• Index invoices with correct vendor number, location, invoice number, and PO number.
• Verify missing and unpaid invoices are accounted for and not past due.
• Research general ledger schedules to assist AP Support.
• Verify payables match information on invoices to assist the check processor.
• Assist in daily operations related to end stage of checks.
• Assist in setting up or updating vendors with proper documentation.
• Daily review of invoices in Docuware under the status "2c – Missing PO".
• Daily review of invoices in the Ancora Queue.
• Monthly review of statements from non-statement vendors regarding overdue invoices.
• Operate the AP Service desk to support stores with vendor relationships.

Skills

Vendor relations

Data entry accuracy

Email/phone communication

Accounts payable knowledge

Tools

Docuware

Ancora Queue

Vendor setup tools

Job description

MarineMax Services Inc in Oldsmar, FL is seeking an Accounts Payable Data Management Specialist to ensure timely indexing of invoices and accurate verification.

You will coordinate with MarineMax stores and vendors, review vendor statements, and support AP operations to resolve missing POs and overdue invoices. This on-site role requires attention to detail and collaboration with the AP team.