Accounts Payable Coordinator-Vendor Relations

Genuine Parts Company; Duluth (GA); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Genuine Parts Company is seeking an Accounts Payable Coordinator - Vendor Relations in Duluth, GA. This role partners with major suppliers, handles account reconciliations, and drives efficient invoice processing while ensuring policy compliance and service levels.

The position emphasizes collaboration with internal teams, training of specialists, and timely communication to resolve discrepancies and maintain accurate records in the ERP system.

Qualifications

• Firm understanding of basic AP and accounting principles.
• Excellent research and resolution skills.
• Strong analytical, problem solving and decision-making abilities.
• Exceptional oral and written communication & customer service skills.
• Ability to manage multiple tasks with competing priorities.

Responsibilities

• Serve as a secondary contact for major inventory suppliers and resolve disputes.
• Generate and analyze daily/weekly reports to guide teams and leadership.
• Review, research, and resolve invoice variances in the AP workbench.
• Train Vendor Relations Specialists on policies and procedures.
• Escalate AP issues from suppliers as the first point of contact for resolutions.

Skills

Accounts Payable

Vendor relations

Communication skills

Analytical skills

Attention to detail

Education

High School diploma

Tools

JD Edwards

PeopleSoft

Kofax Total Agility

EDI

Job description

The Accounts Payable Coordinator - Vendor Relations serves as a secondary point of contact for major inventory suppliers, account reconciliations, supplier communications, and resolution of open issues or disputes. This role serves as a liaison collaborating with suppliers and internal cross-functional teams to resolve discrepancies, reconcile accounts, and improve invoice processing efficiency. The coordinator delivers high-quality customer service while ensuring compliance with company policies and accounting standards with all internal and external customers.ResponsibilitiesResponsible for reporting, communicating, and coordinating workflow to ensure invoices are processed within defined service level agreements and according to departmental guidelines/procedures for onshore & offshore teamsResponsible for creating and analyzing various daily and weekly reporting to provide directions to various teams and provide status updates to leadershipResponsible for review, research, and resolution of JDE AP invoice variance workbench dailyResponsible for training Vendor Relations Specialists including new specialist training and changes of policies and/or procedures with existing SpecialistsServes as a first escalation point of contact for AP issues from major inventory suppliersResponsible for building and maintaining effective relationships with supplier account representatives and internal business partnersEnsures Statement Specialists schedule and conduct monthly supplier conference calls to review account statuses, aged balances, and unresolved issues, offering direct support and guidance.Ensures consistent and timely communication with suppliers between conference calls.Ensures Statement specialists are maintaining current and accurate records of open statement items in PeopleSoft Statement databaseResponsible for Statement specialist audit scorecard completion monthlyResearch & resolve invoice discrepancies, issues & unapplied credits, utilizing internal systems including EDI, JD Edwards, Kofax Total Agility & PeopleSoftAnalyze root cause and communicate with suppliers regarding past due invoices, disputes and billing or process inefficienciesReview and Resolve documents timely in assigned designated workflow software Kofax Total AgilityReview and Resolve Service Now tickets timelyCreates and monitors Production daily dashboard.Creates and monitors Statement database status reporting weeklyCreates and monitors Received Not Vouchered reporting weeklyBuild strong partnerships and collaborate with internal and external departments to resolve issues timelyResponds to inquiries and provides excellent customer service to internal customersAssists as backup for specialist dutiesEnsures all month-end tasks, requirements, and reporting are completed timelyAdditional tasks and projects assigned by ManagementQualificationsA firm understanding of basic AP and Accounting PrinciplesExcellent research and resolution skillsExcellent analytical, problem solving and decision-making skillsExceptional oral and written communication & customer service skillsAbility to work on multiple assignments with competing prioritiesAbility to work in a fast-paced environment as a self-motivated team memberExcellent organizational skills and attention to detailInitiative-taking; able to effectively prioritize tasks and organize scheduleDemonstrates a sense of urgency and ability to meet deadlinesSelf-starter, able to work in fast paced environmentStrong work ethic and self-motivation skillsResults-drivenCollaboratorPositive AttitudeConflict Management SkillsLeadership attributesPreferred QualificationsHigh School graduate or higherJD Edwards and PeopleSoft experience preferred2+ years’ experience with high volume Accounts Payable Inventory 3-Way Match environment preferredIntermediate Excel knowledge requiredPhysical Demands / Working EnvironmentPrimarily performed in a professional, climate-controlled office setting, with occasional field responsibilities.Position requires working on-site in the office four (4) days per week. The fifth workday may be performed remotely, subject to business needs and manager approval.Prolonged sitting (7–8 hours daily) with frequent computer and 10-key use.Occasional standing, walking, bending, and lifting of light objects up to 25 pounds.Continuous close vision required for detailed financial data; adequate hearing for phone and virtual communication.Requires sustained concentration, attention to detail, and ability to manage multiple deadlines.Not the right fit? Let us know you're interested in a future opportunity by joining our Talent Community on jobs.genpt.com or create an account to set up email alerts as new job postings become available that meet your interest!GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.