Accounts Payable Coordinator — Nonprofit

RiseMe; Chicago (IL); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Top Workplace award (Chicago Tribune)

Professional development opportunities

Job summary

Mercy Home for Boys & Girls in Chicago, IL seeks an Accounts Payable Specialist to review invoices, vouchers, POs, ACHs, and vendor records, ensuring accuracy and strong internal controls. You will process payments, maintain vendor data, and support audits and year-end tasks.

The role requires 3–5 years in accounts payable or related finance functions, experience with computerized systems (prefer Microsoft Dynamics BC) and proficiency in Microsoft Office.

Qualifications

• Minimum of three to five years of experience in accounts payable, accounting operations, bookkeeping, purchasing, or a related finance function.
• Experience with computerized accounting systems; preference for Microsoft Dynamics Business Central or similar software.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn other software.
• Strong understanding of invoice processing, coding, approvals, purchase orders, vendor records, ACH payments, and card transactions.
• Ability to calculate discounts, prorations, allocations, and sales tax.

Responsibilities

• Review invoices, vouchers, purchase orders, ACH requests for completeness, accuracy, proper coding, and required approvals.
• Prepare vouchers and process accounts payable checks, ACH payments, and other approved payment methods.
• Maintain accurate accounts payable records and supporting documentation.
• Manage vendor records and ensure accurate contact, remittance, tax, banking, and contract information.
• Assist with new vendor setup and updates in line with internal controls.
• Respond to inquiries regarding invoices, payment status, coding, documentation, and approvals.
• Review accounts payable entries for coding accuracy and duplicate payments.
• Understand the agency’s budget structure to properly code expenditures.
• Support weekly check processing, ACH reporting, and payment distribution.
• Assist with monthly credit card statement review and journal entries.
• Support Form 1099 preparation and year-end reporting.
• Assist with reconciliations, audits, and year-end requests.
• Identify risks or policy exceptions and share findings with supervisor.
• Maintain organized records for POs, vendor docs, and other financial documents.

Skills

Attention to detail

Time management

Communication skills

Team collaboration

Tools

Microsoft Dynamics 365 Business Central

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Mercy Home for Boys & Girls in Chicago, IL seeks an Accounts Payable Specialist to review invoices, vouchers, POs, ACHs, and vendor records, ensuring accuracy and strong internal controls. You will process payments, maintain vendor data, and support audits and year-end tasks.

The role requires 3–5 years in accounts payable or related finance functions, experience with computerized systems (prefer Microsoft Dynamics BC) and proficiency in Microsoft Office.