Accounting Coordinator

Mercy Home for Boys & Girls; Chicago (IL); On-site; USD 34,000 - 39,000; Full time

Job summary

Mercy Home for Boys & Girls is seeking a detail-oriented Accounts Payable professional to manage invoices, vouchers, and payment processing with precision and confidentiality. You will maintain vendor records, assist with year-end 1099s, and collaborate with Finance, Purchasing, and program departments to ensure accurate coding and timely payments.

This role requires strong communication and organizational skills, with a focus on internal controls.

Qualifications

• 3–5 years of experience in accounts payable, accounting operations, bookkeeping, purchasing, or related finance functions.
• Experience with computerized accounting systems; Microsoft Dynamics Business Central or similar preferred.
• Proficiency with Microsoft Office products (Word, Excel, Outlook) and ability to learn other software.
• Strong understanding of invoice processing, coding, approvals, POs, vendor records, ACH payments, and credit card transactions.

Responsibilities

• Review invoices, vouchers, POs, ACH requests for completeness, accuracy, coding, and approvals.
• Process vouchers and accounts payable checks, ACH payments, and other approved methods.
• Maintain accurate AP records, including filing, scanning, and documentation.
• Manage vendor records and ensure accurate contact, remittance, tax, banking, and contract details.

Skills

Accounts payable

Vendor management

Financial controls

Time management

Attention to detail

Tools

Microsoft Dynamics 365 Business Central

Excel

Outlook

Job description

Description

Join our team today! At Mercy Home for Boys & Girls, we are dedicated to empowering Youth, fostering hope, and creating brighter futures. Our mission is to be advocates, educators, coaches, and role models for the Youth we serve. We strongly believe that every young individual deserves a chance to thrive and reach their full potential.

As one of the Top 100 Places to Work in Chicago according to the Chicago Tribune for the past thirteen consecutive years, Mercy Home prides itself on prioritizing the growth and well-being of our team. We provide comprehensive training as well as ongoing professional development opportunities throughout your time here.

If you're passionate, driven, and dedicated to making the world a better place, then we want you on our team. The committed workers at Mercy Home provide healing, guidance, and opportunity to young men and women in need.

How You’ll Make an Impact:

You will be responsible for reviewing and entering invoices, vouchers, purchase orders, ACH payments, credit card activity, vendor records, and related financial documentation to help maintain accurate records, proper approvals, and effective internal controls. This position works collaboratively with Finance, Purchasing, program departments, and external vendors while maintaining confidentiality and supporting the mission, values, and goals of the Agency.

In this Role, you will:

• Review invoices, vouchers, purchase orders, ACH requests for completeness, accuracy, proper coding, and required approvals.
• Prepare vouchers and process accounts payable checks, ACH payments, and other approved payment methods in accordance with Agency procedures and established timelines.
• Maintain accurate accounts payable records, including filing, scanning, or attaching invoices, check copies, approvals, and supporting documentation.
• Manage vendor records by helping ensure accurate contact, remittance, tax, banking, insurance, contract, and payment information is maintained in the Agency’s systems.
• Assist with new vendor setup, vendor updates, and documentation review consistent with internal control requirements.
• Respond to vendor and department inquiries regarding invoices, payment status, coding, documentation, and approvals in a professional and timely manner.
• Review accounts payable entries in the Agency’s accounting system for coding accuracy, duplicate payments, and proper documentation.
• Understand the Agency’s business and budget structure to properly code expenditures and question coding when appropriate.
• Assist with weekly check processing, ACH reporting, payment distribution, and related follow-up.
• Assist with monthly credit card statement review, documentation, coding, and preparation of related journal entry information.
• Support annual Form 1099 preparation by maintaining vendor tax information and assisting with year-end review and reporting.
• Assist with assigned account reconciliations, account analyses, audit schedules, and year-end audit requests.
• Help identify possible risks, duplicate payments, missing approvals, process inefficiencies, or policy exceptions, and share relevant findings with supervisor.
• Maintain organized records for purchase orders, gift cards, grants, petty cash, vendor documentation, and other financial documents as requested.
• Work collaboratively with Finance, Purchasing, program departments, and vendors to support accurate, timely, and compliant accounts payable operations.
• Complete projects and other duties as assigned by the Director- Controller, Associate CFO, or CFO.

What we need from you:

• Minimum of three to five years of experience in accounts payable, accounting operations, bookkeeping, purchasing, or a related finance function.
• Experience working with computerized accounting systems; experience with Microsoft Dynamics Business Central or similar accounting software preferred.
• Proficiency with Microsoft Office products, including Word, Excel, and Outlook, and the ability to learn other software packages and programs as necessary.
• Strong understanding of invoice processing, account coding, approvals, purchase orders, vendor records, ACH payments, credit card transactions, and basic accounting principles.
• Ability to calculate figures and amounts such as discounts, prorations, allocations, and sales tax as applicable.
• Excellent time management, organizational, follow-through, and problem-solving skills.
• Ability to manage a high volume of transactions while maintaining accuracy and attention to detail.
• Ability to handle sensitive financial and vendor information and maintain confidentiality.
• Ability to work both independently and as an active team member.
• Strong interpersonal, verbal, and written communication skills.
• Regular and predictable attendance.
• Maturity and sensitivity to cultural and individual differences.
• Ability to maintain a professional demeanor while exercising judgment and discretion in work.
• Ability to follow oral and written instructions.
• Commitment to the mission, values, and goals of the Agency.
• Ability, occasionally, to lift and/or move up to 15 pounds.

Basic Information / Schedule Details

Monday to Friday 9am to 5pm

Pay: $25 to $28 Hourly, Full-Time

Location: West Loop Campus- 1140 W Jackson Chicago, IL 60607

For information on benefits please follow this link- https://www.mercyhome.org/working-mercy-home-2/benefits/

Why You Will Love Working Here:

At Mercy Home, our commitment to providing the best care for the Youth we serve extends to ensuring our team receives top-of-the-line training and professional development.

We are a Top Workplace as awarded by the Chicago Tribune.

Mercy Home for Boys & Girls is an Equal Opportunity Employer and is committed to Inclusion and Diversity

Visit us at www.mercyhome.org/jobs