Accounts Payable Coordinator: Detail-Focused & Growth-Minded

McClelland Consulting Engineers, Inc.; Little Rock (AR); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

401(k) matching

PTO & 10 holidays

Health, Vision & Dental Insurance

Teladoc Behavioral Medicine

Short-Term Disability

Job summary

ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator in Little Rock, AR to support the accounting cycle. The role involves coding and processing project invoices, vendor file management, and assisting with audits and payroll backups.

The ideal candidate is proactive, detail-oriented, and organized, with 2+ years AP experience and proficiency in Deltek Ajera, Excel, and Word. This position supports multiple ESP office locations and offers comprehensive benefits.

Qualifications

• Ability to self-code invoices accurately and enter data efficiently.
• Minimum of two years of relevant accounts payable experience.
• Experience working with Deltek Ajera.
• Proactive, detailed-oriented, and highly organized.
• Strong Excel and Word skills.
• Excellent written and verbal communication.
• Ability to pass drug screen, background check, and driving record.

Responsibilities

• Coding, entering, and processing overhead and project invoices for payment.
• Distributing invoices for approval with correct coding.
• Printing and filing checks; maintaining AP filing.
• Creating vendor files compliant with 1099 regulations.
• Maintaining insurance certificates and W-9 forms for subcontractors.
• Verifying subcontractor certificates of insurance are up to date.
• Preparing annual 1099s; completing trade reference requests.
• Assisting with purchasing documents and external audits.
• Filing sales and use tax reports; reviewing expense and credit card reports.
• Reconciling monthly credit card reports.
• Assisting with payroll (backup to Staff Accountant).
• Reviewing timesheets (backup to Staff Accountant).
• Developing knowledge of accounting and payroll platforms.

Skills

Invoice coding accuracy

Data entry & processing

Proactive & organized

Teamwork & communication

Attention to detail

Education

Associates or Bachelor's degree in accounting or related degree

Tools

Deltek Ajera

Excel

Word

Job description

ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator in Little Rock, AR to support the accounting cycle. The role involves coding and processing project invoices, vendor file management, and assisting with audits and payroll backups.

The ideal candidate is proactive, detail-oriented, and organized, with 2+ years AP experience and proficiency in Deltek Ajera, Excel, and Word. This position supports multiple ESP office locations and offers comprehensive benefits.