Accounts Payable (AP) Coordinator

McClelland Consulting Engineers, Inc.; Little Rock (AR); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

401(k) matching

PTO & 10 holidays

Health, Vision & Dental Insurance

Teladoc Behavioral Medicine

Short-Term Disability

Job summary

ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator in Little Rock, AR to support the accounting cycle. The role involves coding and processing project invoices, vendor file management, and assisting with audits and payroll backups.

The ideal candidate is proactive, detail-oriented, and organized, with 2+ years AP experience and proficiency in Deltek Ajera, Excel, and Word. This position supports multiple ESP office locations and offers comprehensive benefits.

Qualifications

• Ability to self-code invoices accurately and enter data efficiently.
• Minimum of two years of relevant accounts payable experience.
• Experience working with Deltek Ajera.
• Proactive, detailed-oriented, and highly organized.
• Strong Excel and Word skills.
• Excellent written and verbal communication.
• Ability to pass drug screen, background check, and driving record.

Responsibilities

• Coding, entering, and processing overhead and project invoices for payment.
• Distributing invoices for approval with correct coding.
• Printing and filing checks; maintaining AP filing.
• Creating vendor files compliant with 1099 regulations.
• Maintaining insurance certificates and W-9 forms for subcontractors.
• Verifying subcontractor certificates of insurance are up to date.
• Preparing annual 1099s; completing trade reference requests.
• Assisting with purchasing documents and external audits.
• Filing sales and use tax reports; reviewing expense and credit card reports.
• Reconciling monthly credit card reports.
• Assisting with payroll (backup to Staff Accountant).
• Reviewing timesheets (backup to Staff Accountant).
• Developing knowledge of accounting and payroll platforms.

Skills

Invoice coding accuracy

Data entry & processing

Proactive & organized

Teamwork & communication

Attention to detail

Education

Associates or Bachelor's degree in accounting or related degree

Tools

Deltek Ajera

Excel

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable (AP) Coordinator

Regular Full-Time Little Rock, AR, US

ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. Ideally, this individual will work in the McClelland Consulting Engineer (MCE), an ESP company Little Rock, AR office and will support all ESP office locations.

Primary Responsibilities:

• Coding, entering, and processing overhead and project invoices for payment
• Distributing all invoices received daily for approval and appropriate coding
• Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing
• Creating new vendor files in compliance with 1099 regulations
• Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers' compensation coverage
• Verifying existing subcontractor's certificates of insurance are up to date
• Preparing annual 1099's
• Completing trade reference requests for new vendors/subcontractors
• Assisting with the completion of purchasing documents
• Assisting with and performing research for various external audits
• Filing sales and use tax reports
• Filing accounts payable and other related paperwork
• Reviewing employee expense reports and credit card reports for accuracy
• Reconciling monthly credit card reports

Secondary Responsibilities:

• Performing miscellaneous administrative activities that support the group
• Compiling mileage logs for various external audits
• Assisting with payroll (backup to Staff Accountant)
• Reviewing timesheets for accuracy (backup to Staff Accountant)
• Developing in-depth knowledge of accounting and payroll platforms

Qualifications:

• Ability to self-code invoices appropriately and accurately
• Ability to efficiently review, enter and process data into the accounting system
• Minimum of two (2) years of relevant experience
• Experience working in Deltek Ajera
• Must be proactive, detailed-oriented, and highly-organized
• Intermediate experience with Excel and Word
• Excellent written and verbal communication skills with a variety of people inside and outside the firm
• Ability to work well in a team environment with minimal supervision
• Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company's driving (MVR) policy.

Preferred:

• Associates or Bachelor's degree in accounting or related degree
• General accounting or Accounts Payable experience
• Knowledge of general ledger accounts
• Familiarity of accounting principles and practices
• Knowledge of local and state sales tax laws
• Knowledge of general ledger accounts
• Experience in the Architecture/Engineering (A/E) industry

Key Competencies:Attention to Detail and Accuracy, Initiative, Planning and Organizing, Excellent Communication Skills, Problem Analysis and Problem-Solving Skills

Corporate Information:

ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection.

Through years of dedicated service to our clients, ESP has received a designation of 186 on the 2026 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2026 ranking of 53.

ESP offers an excellent employee benefits package including:

• Competitive compensation with yearly performance reviews and discretionary annual bonuses
• 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days)
• PTO (Paid Time Off) & 10 Paid Holidays
• VTO (Volunteer Time Off) of 4 hours each year (prorated during first year based on hire date)
• Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days)
• Behavioral Medicine through Teladoc
• Short-Term Disability Insurance (Employer paid)