Accounts Payable Coordinator

Dorsey College Holdings, LLC; United States; On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Employer-paid tuition benefits

Comprehensive benefits plan

Paid holidays

Free lunch Fridays

Professional development opportunities

Job summary

Lindenwood University is seeking an Accounts Payable Coordinator to support the Fiscal Administration department on campus. This role focuses on timely invoice processing, accurate coding, and collaboration with vendors and internal departments. Strong attention to detail and ERP experience are essential.

The position reports to the Controller and is based at the Campus Support Center, with responsibilities spanning month-end close and audit support as needed.

Qualifications

• 3+ years of accounts payable experience.
• Experience with IRS regulations and nonprofit higher education standards is a plus.
• Strong ability to work collaboratively across departments and with vendors.

Responsibilities

• Process and verify invoices with proper coding and approvals.
• Maintain vendor records and ensure IRS compliance (W-9, 1099).
• Coordinate weekly payment runs (checks, ACH, wire transfers).
• Reconcile vendor statements and resolve discrepancies promptly.
• Assist with month-end and year-end close procedures, including accruals and audit support.
• Monitor expenses by vendor and maintain auditable records.

Skills

Attention to detail

Communication skills

Interpersonal skills

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

Microsoft Dynamics GP

Job description

Welcome to Career Opportunities at Lindenwood University.

Benefits of Being a Lindenwood Employee:

Upon hire, employer-paid tuition benefits for bachelors (employee, spouse, and dependent) and masters degree programs (employee and spouse only). Tuition discounts for doctoral programs (employee only). Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options. Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday - Friday), and winter break (Dec. 23 - Jan. 1). Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included. Professional development opportunities through the Lindenwood Learning Academy.

Job Title: Accounts Payable Coordinator

Department: Fiscal Administration

Reports To: Controller

Location: 21100 - Campus Support Center (CSC)

The Accounts Payable Coordinator plays a key role in supporting the financial operations of the college by ensuring timely and accurate processing of vendor invoices and payments. This position requires a strong understanding of accounting principles, attention to detail, and the ability to work collaboratively across departments in a mission-driven environment.

Key Responsibilities:

• Process and verify invoices, ensuring proper coding and approval in accordance with college policies.
• Maintain vendor records and ensure compliance with IRS regulations (e.g., W-9 collection, 1099 reporting).
• Coordinate weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist with month-end and year-end closing procedures, including accruals and audit support.
• Monitor and track expenses by vendor.
• Collaborate with purchasers and department heads to ensure proper documentation.
• Maintain organized and auditable records in accordance with IRS, nonprofit and higher education standards.

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 3+ years of accounts payable experience.
• Experience with accounting software Microsoft Dynamics GP (Great Plains), or similar ERP systems.
• Strong attention to detail and working with PDF, Excel, and Word documents.
• Excellent communication and interpersonal skills.

For fully remote positions, candidates must reside in or be willing to relocate to one of the following states in which Lindenwood University is authorized to employ: Arizona Arkansas Florida Georgia Illinois Indiana Iowa Kansas Kentucky Louisiana Michigan Missouri Nebraska Tennessee Texas Utah Virginia

Equal Opportunity Employer Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.