Coordinator, Payroll

Lindenwood University; Saint Charles (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Tuition benefits

Discounts on doctoral programs

Comprehensive benefits package

Paid holidays

Free lunch Fridays

Professional development

Job summary

Lindenwood University is seeking a Payroll Coordinator to ensure accurate and timely payroll processing and to oversee time and attendance tracking within the university system.

The role reports to the Director, Payroll and is housed within the Human Resources division. The incumbent will manage payroll activities, maintain confidentiality, and support payroll audits and reporting across campuses as needed.

Qualifications

• Bachelor's degree required.
• At least 3 years of payroll experience.
• Experience with Workday Payroll preferred.
• Strong accuracy and confidentiality are essential.

Responsibilities

• Ensures accurate computing of wages and withholdings.
• Monitors payroll adjustments for promotions, transfers, terminations, and new hires.
• Processes off-cycle checks for terminations and discrepancies.
• Maintains compliance with multi-state taxation regulations.
• Processes yearly tax forms and assists with tax status and direct deposit changes.
• Answers payroll questions and resolves issues.
• Conducts timecard and overtime audits; ensures timely submissions.
• Maintains payroll-related files and SOPs.

Skills

Payroll processing

Time tracking

Confidentiality

Communication

Team collaboration

Education

Bachelor's degree

Tools

Workday Payroll

Microsoft Excel

HRIS

Job description

Benefits of Being a Lindenwood Employee:

• Upon hire, employer-paid tuition benefits for bachelor's(employee, spouse, and dependent) and master's degree programs(employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, lifeinsurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day,Juneteenth, Independence Day, Labor Day, Thanksgiving break(Wednesday - Friday), and winter break (Dec. 23 - Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free mealon Fridays at the Evans Commons Dining Hall or Spellman DiningHall; Chick-fil-A and Qdoba included.
• Professional development opportunities through the Lindenwood Learning Academy.

JOB TITLE SUMMARY

Job Title: Coordinator, Payroll

Division: Human Resources

Evaluation Group: Staff

FLSA Status: Exempt

Reports To: Director, Payroll

Positions Supervised: N/A

Job Summary

The Payroll Coordinator ensures the accurate and timely processingof assigned payrolls while overseeing the efficient tracking andmanagement of employee time and attendance within the institution'ssystem.

Essential Job Functions and Performance Indicators

The intent of this job description is to provide a representationof the types of duties and level of responsibility that will be required of positions given this title. This job description shallnot be construed as a declaration of the total of the specificduties and responsibilities of any particular position. Employeesmay be directed to perform job-related tasks other than thosespecifically presented in this description.

Job Responsibilities and Execution

• Ensures that all computing of wages and withholdings foremployees is completed accurately and in a timely manner
• Monitors payroll adjustments for all promotions, transfers,terminations and newly hired employees
• Processes off-cycle checks as needed for terminations anddiscrepancies
• Maintain compliance with multi-state taxation regulations onassigned payrolls
• Processes yearly tax forms
• Assists employees with making tax status and direct depositchanges within Workday
• Answers questions and assists in resolving employees' payroll-related issues
• Conducts overtime and timecard audits
• Ensures that all timecards are completed, approved andsubmitted for payroll processing
• Reviews and processes all payroll tax adjustments
• Maintains payroll-related files and records
• Conducts various payroll audits and provides reporting asneeded
• Assists approvers with time corrections, time-off entry and anyquestions related to the timekeeping system
• Assists the HR division with conducting payroll, timekeeping,compliance, and other operational audits; gathers and analyzesdata, prepares reports, and identifies discrepancies
• Develops and updates SOPs for all processes within the payrolldepartment

Service Excellence

• Supports the mission of the University and serves as an ambassadorof the Q2 culture of service excellence
• Models, supports, and holds others accountable to the University’s values
• Serves as the primary point of contact for employees answeringemails, phone calls, and inquiries in a timely manner

Communication, Teamwork and Collaboration

• Works closely with the HR Specialists in managing employee andorganizational changes.
• Assists employees and managers with questions about payrollpolicies and pay discrepancies
• Provides time tracking training to timecard managers

Job may require other duties as assigned.

Required Qualifications

Required Qualifications – An equivalent combination ofeducation, training and experience will be considered. Additionalrequirements may be designated by position.

• Bachelor's degree
• Minimum of 3 years payroll experience
• Experience with Workday Payroll or a similar systempreferred

Knowledge, Skills and Abilities

• Demonstrated ability to work effectively with individuals fromdiverse communities and cultures
• Excellent written and verbal communication skills
• Ability to establish and maintain effective relationships withfaculty, staff and colleagues
• Excellent organizational and prioritization skills
• Ability to work on multiple tasks simultaneously
• Strong professional integrity and ability to maintain strictconfidentiality
• Ability to use good judgment, think critically and adapt to newtechnology and processes
• Ability to use general office hardware and computer softwareapplications

Work Environment

• General office setting
• Standard flex
• Occasional adjustments to hours to assist with System members operating in other time zones.

Physical Abilities

• Ability to work effectively at a computer for up to eight hoursdaily
• Ability to sit for extended periods of time
• Regular attendance is a necessary and essential function

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. TheUniversity complies with appropriate federal, state, and local lawsand provides equal employment opportunities and access toeducational programs without regard to race, color, religion,gender, age, sexual orientation, gender identity, national origin,veteran status, disability, or any other protected status to allqualified applicants and employees. Lindenwood University iscommitted to a policy of non-discrimination and dedicated toproviding a positive discrimination-free educational workenvironment.