Accounts Payable Coordinator

Dorsey College; United States; On-site; USD 52,000 - 66,000; Full time

Job summary

Lindenwood University seeks an Accounts Payable Coordinator to support its financial operations at the Campus Support Center. You will ensure timely and accurate processing of vendor invoices and payments, maintain vendor records, and help ensure compliance with IRS regulations in a nonprofit higher-education setting.

The role requires 3+ years in accounts payable, a degree in accounting or finance, and proficiency with Microsoft Dynamics GP or similar ERP.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 3+ years of accounts payable experience.
• Experience with accounting software Microsoft Dynamics GP (Great Plains), or similar ERP systems.
• Strong attention to detail and working with PDF, Excel, and Word documents.
• Excellent communication and interpersonal skills.

Responsibilities

• Process and verify invoices, ensuring proper coding and approval in accordance with college policies.
• Maintain vendor records and ensure compliance with IRS regulations (e.g., W-9 collection, 1099 reporting).
• Coordinate weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist with month-end and year-end closing procedures, including accruals and audit support.
• Monitor and track expenses by vendor.
• Collaborate with purchasers and department heads to ensure proper documentation.
• Maintain organized and auditable records in accordance with IRS, nonprofit and higher education standards.

Skills

Accounts payable experience

Attention to detail

Excellent communication

Interpersonal skills

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

Microsoft Dynamics GP (Great Plains)

Job description

Welcome to Career Opportunities at Lindenwood University.

Benefits of Being a Lindenwood Employee:

• Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
• Professional development opportunities through the Lindenwood Learning Academy.

Job Title:

Accounts Payable Coordinator

Department:

Fiscal Administration

Reports To:

Controller

Location:

21100 - Campus Support Center (CSC)

Position Summary:

The Accounts Payable Coordinator plays a key role in supporting the financial operations of the college by ensuring timely and accurate processing of vendor invoices and payments. This position requires a strong understanding of accounting principles, attention to detail, and the ability to work collaboratively across departments in a mission-driven environment.

Key Responsibilities:

• Process and verify invoices, ensuring proper coding and approval in accordance with college policies.
• Maintain vendor records and ensure compliance with IRS regulations (e.g., W-9 collection, 1099 reporting).
• Coordinate weekly payment runs, including checks, ACH, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Assist with month-end and year-end closing procedures, including accruals and audit support.
• Monitor and track expenses by vendor.
• Collaborate with purchasers and department heads to ensure proper documentation.
• Maintain organized and auditable records in accordance with IRS, nonprofit and higher education standards.

Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• 3+ years of accounts payable experience.

• Experience with accounting software Microsoft Dynamics GP (Great Plains), or similar ERP systems.

• Strong attention to detail and working with PDF, Excel, and Word documents.

• Excellent communication and interpersonal skills.

For fully remote positions, candidates must reside in or be willing to relocate to one of the following states in which Lindenwood University is authorized to employ:

• Arizona
• Arkansas
• Florida
• Georgia
• Illinois
• Indiana
• Iowa
• Kansas
• Kentucky
• Louisiana
• Michigan
• Missouri
• Nebraska
• Tennessee
• Texas
• Utah
• Virginia

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.