Accounts Payable Coordinator

HirePower; St. Louis (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in healthcare seeks an Accounts Payable Coordinator to manage accounts related to inventory invoices. The role entails ensuring timely biil processing, maintaining vendor relations, and accuracy in financial data within the accounting department. Candidates must have a high school diploma and strong analytical and communication skills, with experience in Microsoft Office applications.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• High school diploma or GED required.
• Very good knowledge of Microsoft Office suite.
• Excellent written and verbal communication skills.

Responsibilities

• Handle inventory invoices and match them to packing slips.
• Research and correct errors in invoice uploads.
• Reconcile vendor statements and handle discrepancies.

Skills

Communication

Problem solving

Analytical skills

Team player

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Oracle

Job description

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Duration: 6 Months

Location: Saint Louis, MO 63133

Schedule: M-F ; 8AM - 4PM

Qualifications:

• High school diploma or GED required.
• Very good working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong problem-solving skills
• Analytical mind
• Team player

Description:

As an Accounts Payable Coordinator you will be handling inventory invoices which include opening all AP related mail, faxes, e-mails and voicemails, matching invoice to packing slips, and purchase orders. Compares quantity and pricing to PO and routes information to appropriate individual to process or works with other departments to verify and resolve discrepancies and enters into computer system.

• Scans all entered invoices and renames the image files with the invoice number.
• Researches and corrects errors that occur during the invoice image upload process that is run to attach the images to the invoice records in Oracle.
• Handles crediting vendor accounts for returned goods.
• Verifies data in imaging system by means of sight verification and corrects invalid or incorrect data as necessary.
• Ensure that data input is complete, accurate and complies with department policies and procedures.
• Minimizes expense by processing invoices in a timely manner and taking advantage of discounts offered by suppliers.
• Verify vendor information on the invoices against the vendor screen information. Follow prescribed procedures to initiate necessary changes to vendor screen information such as address, term, and special note changes. Request setting up of new vendors and divisions.
• Handles all vendor, employee and internal inquiries regarding invoices and/or payments, either by phone or written correspondence.
• Reconciles vendor statements and handles and discrepancies.
• Prepares all outgoing packages of Accounts Payable documents.
• Monitors the stock of and places the orders for office supplies.
• Arranges for maintenance and repair of general A/P office equipment, specifically computers, printers and scanners, whenever necessary.
• Provides assistance to Mentor for maintenance of accounts payable files, including new and existing vendor records and production of 1099 forms; handles any follow-up necessary to have complete vendor record information.
• Maintains company and employee confidence by keeping information confidential.
• Performs other accounting functions as necessary.
• Contributes to team efforts by accomplishing related results in a cooperative and supportive manner. Supports team environment by working to attain overall departmental goals.
• Performs duties within the Company's business conduct guidelines.
• Perform all other duties as assigned.

Company Info:

As a global leader in the healthcare space providing products and services that emphasize infection prevention and support patient care, our employees have a direct impact and are committed to creating a healthier and safer environment for everyone.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

JOB-10044248

GFCLW

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Administrative and Accounting/Auditing

• Industries

  Medical Equipment Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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