Accounts Payable Coordinator

Niktor; St. Louis (MO); On-site; USD 37,000 - 49,000; Full time

Job summary

A leading company in St. Louis is seeking an Accounts Payable Coordinator to manage inventory invoices, resolve discrepancies, and communicate with vendors. This contract role requires strong attention to detail and data entry skills, ideal for candidates looking to deepen their accounting knowledge in a supportive environment.

Qualifications

• Minimum qualifications include attention to detail and proficiency in data entry.
• Experience in accounts payable processes is preferred.

Responsibilities

• Manage inventory invoices, matching them to packing slips and purchase orders.
• Research and correct invoice errors during upload processes.
• Handle vendor inquiries regarding invoices and payments.

Skills

Attention to detail

Data entry

Problem-solving

Education

High School Diploma or equivalent

Job description

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Human Resource Executive @ Niktor | Specializing in U.S. Onboarding, Workforce Relations & HR Management

Job Title: Accounts Payable Coordinator

Location: Saint Louis, MO 63133

Duration: 6+ Months

Pay Rate: $20/hr

Description:

1. Handles inventory invoices which include opening all A/P related mail, faxes, e-mails and voicemails, matching invoice to packing slips, and purchase orders. Compares quantity and pricing to P.O. and routes information to appropriate individual to process or works with other departments to verify and resolve discrepancies and enters into computer system.

2. Scans all entered invoices and renames the image files with the invoice number.

3. Researches and corrects errors that occur during the invoice image upload process that is run to attach the images to the invoice records in Oracle.

4. Handles crediting vendor accounts for returned goods.

5. Verifies data in imaging system by means of sight verification and corrects invalid or incorrect data as necessary.

6. Ensure that data input is complete, accurate and complies with department policies and procedures.

7. Minimizes expense by processing invoices in a timely manner and taking advantage of discounts offered by suppliers.

8. Verify vendor information on the invoices against the vendor screen information. Follow prescribed procedures to initiate necessary changes to vendor screen information such as address, term, and special note changes. Request setting up of new vendors and divisions.

9. Handles all vendor, employee and internal inquiries regarding invoices and/or payments, either by phone or written correspondence.

10. Reconciles vendor statements and handles and discrepancies.

11. Prepares all outgoing packages of Accounts Payable documents.

12. Monitors the stock of and places the orders for office supplies.

13. Arranges for maintenance and repair of general A/P office equipment, specifically computers, printers and scanners, whenever necessary.

14. Provides assistance to Mentor for maintenance of accounts payable files, including new and existing vendor records and production of 1099 forms; handles any follow-up necessary to have complete vendor record information.

15. Maintains company and employee confidence by keeping information confidential.

16. Performs other accounting functions as necessary.

17. Contributes to team efforts by accomplishing related results in a cooperative and supportive manner. Supports team environment by working to attain overall departmental goals.

18. Performs duties within the Company's business conduct guidelines.

19. Perform all other duties as assigned.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Accounting/Auditing

• Industries

  Medical Equipment Manufacturing

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