Accounts Payable Coordinator

Grambling State University; Shreveport (LA); On-site; USD 55,000 - 75,000; Full time

Job summary

LSUS in Shreveport is seeking an accounting support specialist to assist the Accounts Payable cycle, vendor payments, student refunds, and expense reports in accordance with university policies.

The role emphasizes strong analytical ability, Excel proficiency, and customer service to vendors, students, staff, and faculty. Reports to the Director of Accounting Services and collaborates across departments, especially Purchasing.

Qualifications

• 3 years’ relevant experience in business operations and general finance and accounting.
• Bachelor’s degree from a regionally accredited university; degree not required if experience meets requirements.
• Advanced Excel proficiency and strong analytical skills.

Responsibilities

• Review expense reports for reimbursement and reconcile corporate card transactions.
• Approve financial transactions in accordance with university policies.
• Assist with Workday expense reports and auditing processes.
• Process invoices and purchase orders and support audits.
• Collaborate with Accounts Payable staff and department personnel.

Skills

Advanced Excel

Analytical reasoning

Creative thinking

Team collaboration

Education

Bachelor's degree

Tools

Workday

Job description

LSU in Shreveport is to provide professional accounting support for the University’s accounts payable cycle and to provide quality customer service to vendors, students, staff, faculty, and any other University customers both effectively and efficiently. The mission of this position is accomplished by utilizing strong financial, analytical, and critical thinking skills in the processing of vendor payments, student financial aid, student refunds, and expense reports in accordance with LSUS policies and procedures. This position has significant interdepartmental interactions with all departments on campus, especially Purchasing. As a result, this position is a key contact point for faculty, staff, students, and vendors. This position functionally reports to the Director of Accounting Services. Specific duties are detailed below.

Required Qualifications:

• A minimum of three years’ relevant experience in business operations and general finance and accounting.
• Bachelor’s degree from a regionally accredited university - LSUS values skills, experience and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply - a degree is not required if the candidate meets the required years of experience specified in the job description.

Necessary Knowledge, Skills, and Abilities

• Ability to think creatively and outside of the box
• Excellent analytical, reasoning, and problem-solving skills
• Experience in an institution of higher education preferred
• Advanced proficiency in Microsoft Excel
• Ability to work in a results-oriented, fast-paced environment as part of a small team

Core Competencies:

• Communication: Ability to adjust communication style to suit the audience/customer/situation.
• Collaboration: Ability to work effectively in group settings.
• Service to Customer and LSUS: Ability to focus on providing positive experiences for stakeholders.
• Delivering Results: Ability to focus on achieving outcomes.
• Problem-Solving: Ability to overcome barriers to success.

Physical and Environmental Demands

Light Work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work when it requires walking or standing to a significant degree or when it requires sitting most of the time but entails pushing and/or pulling and manual dexterity.

Responsibilities and Duties:

Work closely with the Assistant Director of Accounting Service and Accounts Payable staff, and will primarily be responsible for Accounts Payable Functions which include:

• Review expense reports for reimbursement and reconciliation of the corporate credit card transactions; will serve as final review and approval of financial transactions relative to Accounts Payable to ensure accuracy and that they are compliant with university policies and procedures.
• Review the pending aged corporate credit card transactions and follow up with staff/faculty to reconcile transactions in Workday.
• Assist staff/faculty with creating expense reports in Workday when necessary.
• Monitor/review reports for expenses in draft status.
• Assist with processing invoices and purchase orders.
• Assist with pulling invoices for various audits.
• Assist with special meals quarter reporting to LSU system.
• Performs other duties as assigned in the Accounting Services Department.

For additional information concerning this job posting contact:

Jennifer Isaac

LSUS Department of Human Resource Management

Room 108 Administration Building, LSUS

[phone]

LSUS is an equal opportunity/affirmative action employer and encourages applications from women and minorities. For more information about LSU Shreveport go to www.lsus.edu

LSUS is a State As a Model (SAME) employer that promotes affirmative strategies and goals for employment of individuals with disabilities.