Accounts Payable Coordinator, Homebuilding

Brookfield Residential US Holdings LLC; San Ramon (CA); On-site; USD 65,000 - 75,600; Full time

Benefits offered by this job

Health benefits

401(k) matching

Parental leave

Career development

Volunteer time

Pet insurance

Wellness resources

Job summary

Brookfield Residential US Holdings LLC in San Ramon, CA, is seeking an Accounts Payable Coordinator to ensure timely processing of payables in accordance with policy. You will receive, match, and input invoices and support the division's reporting.

The role requires at least 5 years in accounts payable, proficiency with Microsoft Office, strong time management, and excellent written and verbal communication. Competitive benefits are offered.

Qualifications

• Minimum 5 years’ experience in accounts payable
• Proficiency with Microsoft Office applications
• Very good time-management skills and proven ability to process a large volume of weekly payables
• Detail oriented and able to communicate clearly and professionally both verbally and in writing

Responsibilities

• Ensure PO’s are imported daily/weekly via Express PO.
• Match invoices with purchase orders.
• Input invoices into the accounting system and prepare weekly cheque and EFT runs.
• Review transactions for proper authorization and input key invoice information accurately.
• Maintain accounts payable database and related accounting documents.
• Verify vendor statements and generate AP reports for month‑end close.
• Prepare new vendor requests as needed.
• Monitor compliance with SADP and process lien waivers where applicable.
• Provide information to review operating and financial reporting of the Division.
• Review AP aging and vendor reconciliations and suggest corrective actions.

Skills

Accounts payable experience

Time management

Analytical skills

Communication skills

Tools

Microsoft Office

Job description

Location: San Ramon - 12657 Alcosta Blvd, Suite 250

Job Description Overview

The Accounts Payable Coordinator is responsible for the accurate and timely processing of accounts payable transactions for the responsible Division, in accordance with corporate accounting policies and procedures. This includes receiving, matching, and inputting all payables and, where applicable, processing payments of all invoices.

Key Responsibilities

• Ensure PO’s are imported daily/weekly via Express PO.
• Match invoices with purchase orders.
• Input invoices into the accounting system and prepare weekly cheque and EFT runs.
• Review transactions for proper authorization and input key invoice information accurately.
• Maintain accounts payable database and related accounting documents.
• Verify vendor statements and generate AP reports as requested to support month‑end close.
• Research and respond to internal and external customer requests, including trade inquiries.
• Prepare new vendor requests as needed.
• Monitor compliance with SADP and process lien waivers where applicable.
• Provide information within the department and interdepartmentally to review the operating and financial reporting of the Division.
• Prepare and review hold lists and monitor trade insurance certificates.
• Prepare and provide analysis for ad‑hoc reporting.
• Attend various department and interdepartmental meetings to obtain information for reporting and provide information to other departments.
• Review the AP aging report and vendor reconciliations and suggest corrective actions.
• Support routine cash flow and AP accrual forecast activities by offering weekly and monthly expenditure estimates.
• Engage in department and division‑relevant projects on an as‑needed basis, including projects extending to other departments or within the Accounting group.
• Establish and maintain effective relationships with the accounting department, other divisions, and across the organization to deliver quality results efficiently.
• Collaborate closely with the accounting and finance team in preparing working papers for quarterly and annual audits, as required.

What You'll Bring

• Minimum of 5 years’ experience in accounts payable and strong initiative.
• Proficiency with computerized systems, including Microsoft Office applications.
• Very good time‑management skills and proven ability to process a large volume of weekly payables.
• Effective organizational, analytical, and problem‑solving skills.
• Detail oriented and able to communicate clearly and professionally both verbally and in writing.

What We Offer

• Competitive compensation and total rewards package.
• Annual base salary: $65,000.00 to $75,600.00 (bonus eligible).
• Excellent extended medical, dental, and vision benefits beginning day 1.
• 401(k) matching, vesting begins day 1.
• Career development programs.
• Paid volunteer hours.
• Paid parental leave.
• Family planning assistance, including IVF, surrogacy and adoption options.
• Wellness and mental health resources.
• Pet insurance offering.
• A culture based on our values of Passion, Integrity, Community.

Brookfield Residential participates in the E‑Verify process to confirm the eligibility of candidates to work in the United States. We are proud to create a diverse environment and are an equal opportunity employer. We are grateful for your interest in this position; however, only candidates selected for pre‑screening will be contacted.