Accounts Payable Coordinator

Pico Propane and Fuels; San Antonio (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance

Vision insurance

Dental insurance

AD&D and life insurance

Paid time off with rollover

Referral bonus programs

Job summary

Meritum Energy is seeking a proactive Accounts Payable Coordinator to join our San Antonio team. You will process high volumes of vendor invoices in AvidXChange and NetSuite, ensure accuracy, manage payments, and reconcile statements across multiple entities.

The role requires strong accounting knowledge, excellent communication, and attention to detail, with experience in multi-entity setups and AP automation.

Qualifications

• Associate’s degree in accounting or finance preferred.
• 3+ years of accounts payable, accounting, or finance experience.
• Experience with multi-entity accounting.
• Proficient with Microsoft Office Suite, including Excel, and accounting software.

Responsibilities

• Process a high volume of vendor invoices in AvidXChange and NetSuite, coding each to the correct entity and GL account.
• Verify invoices for accuracy, proper approval, and compliance with company policies.
• Process vendor payments, including wire transfers, in a timely and accurate manner.
• Reconcile vendor statements and resolve discrepancies.
• Assist with vendor setup and maintenance of accurate vendor records.
• Research and respond to vendor inquiries in a professional and timely manner.
• Assist with month-end closing activities, including AP reconciliations and reporting.
• Prepare accounts payable reports to support financial reporting.
• Assist with year-end activities, including 1099 reporting.
• Partner with other departments and field locations to resolve invoice and payment questions.
• Identify opportunities to improve accounts payable processes and accuracy.

Skills

Analytical thinking

Communication

Interpersonal skills

Attention to detail

Time management

Problem solving

Education

Associate’s degree in accounting or finance

3+ years of accounts payable/finance experience

Tools

NetSuite

AvidXChange

Excel

Job description

Who We Are

Meritum Energy is a leading provider of propane, natural gas, diesel, and other mobile energy solutions throughout Texas, New Mexico, Florida, Oklahoma, Arkansas, Missouri, Kansas and North Carolina. Known for our unwavering commitment to safety, service excellence, and community partnership, we proudly stand by our company motto: We Sell Service.

Who We Are

Meritum Energy is a leading provider of propane, natural gas, diesel, and other mobile energy solutions throughout Texas, New Mexico, Florida, Oklahoma, Arkansas, Missouri, Kansas and North Carolina. Known for our unwavering commitment to safety, service excellence, and community partnership, we proudly stand by our company motto: We Sell Service.

Why Join Us?

Benefits

We're committed to supporting our team members with benefits that match our values of safety, service and stability. Here's what you can expect:

• Competitive salary
• 401(k) with 6% company match
• Health and vision insurance
• Company paid dental insurance
• Company paid AD&D and life insurance
• Paid time off with rollover hours
• Referral bonus programs

Job Summary

Meritum Energy is looking for a proactive and driven Accounts Payable Coordinator to join our team in San Antonio. This role is responsible for the accurate and timely processing of accounts payable transactions, including verifying invoices, processing payments, reconciling vendor statements, and maintaining accurate records across multiple entities.

A successful Accounts Payable Coordinator combines a thorough knowledge of accounting principles with strong interpersonal and communication skills, excellent organizational and time management skills, and has exceptional attention to detail.

Essential Duties And Responsibilities

• Process a high volume of vendor invoices in AvidXChange and NetSuite, coding each to the correct entity and GL account
• Verify invoices for accuracy, proper approval, and compliance with company policies
• Process vendor payments, including wire transfers, in a timely and accurate manner
• Reconcile vendor statements and resolve discrepancies
• Assist with vendor setup and maintenance of accurate vendor records
• Research and respond to vendor inquiries in a professional and timely manner
• Assist with month-end closing activities, including AP reconciliations and reporting
• Prepare accounts payable reports to support financial reporting
• Assist with year-end activities, including 1099 reporting
• Partner with other departments and field locations to resolve invoice and payment questions
• Identify opportunities to improve accounts payable processes and accuracy
• Provide administrative support for the accounts payable department
• Handle confidential vendor and financial information with discretion

The absence of specific statements of duties does not exclude those tasks from the position if the work is similar, related, or a logical assignment of the position.

Qualifications

Education and Experience

• Associate’s degree in accounting or finance preferred
• 3+ years of accounts payable, accounting, or finance experience, or an equivalent combination of education and experience
• Experience with multi-entity accounting
• Proficient with Microsoft Office Suite, including Excel, and accounting software

Preferred Qualifications

• Experience with NetSuite
• Experience with AvidXChange or similar AP automation software
• Experience supporting financial reporting
• Experience in the energy or fuel distribution industry, or with a multi-location business

Skills And Abilities

• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills
• Exceptional interpersonal and customer service skills
• Excellent organizational skills with strong attention to detail and accuracy
• Strong time management skills with a proven ability to meet deadlines

Physical Requirements

• Sit for extended periods of time
• Perform repetitive motions, such as typing and data entry
• View computer screens and documents for extended periods
• Communicate clearly in person, by phone, and in writing

The above statements are intended to describe the general nature and level of work that is expected to be performed. They are not intended to be construed as an exhaustive listing of all responsibilities, duties and skills required. Also, whether particular duties or demands listed above or elsewhere are “essential” is a case-case determination, depending on the operational realities and staffing at the individual location. For questions about whether a particular function is essential in your particular role, please contact HR at [phone]

Meritum Energy Holdings is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, citizenship status, age, disability, genetic information, marital status, status with regard to public assistance, protected veteran status, or any other characteristic protected by federal, state, or local law.