Accounts Payable Clerk & Coordinator

Hyatt Regency; Phoenix (AZ); On-site; USD 52,000 - 72,000; Full time

Job summary

Hyatt Regency Phoenix is seeking an Accounts Payable specialist to process supplier invoices, reconcile vendor accounts, and support month-end close. You will partner with Procurement, Treasury, Accounting, and Operations to resolve issues and ensure accurate financial records.

The role also supports HR/Engineering administrative tasks and payroll processing, requiring attention to detail and strong organization. A proactive, collaborative approach is essential in this on-site position.

Qualifications

• Minimum 2 years of experience in Accounts Payable or related finance function.
• Experience processing invoices, vendor reconciliations, payment execution, and month-end close.
• Proficient with Oracle or similar ERP and MS Office (Excel, Outlook, Word).

Responsibilities

• Process supplier invoices in compliance with terms and policies.
• Reconcile supplier accounts and investigate discrepancies.
• Manage expense accruals and assist month-end/year-end closing.
• Serve as primary contact for vendors on invoices and payments.
• Collaborate with Procurement, Treasury, Accounting, and Operations.
• Maintain confidential colleague HR files and payroll processing.

Skills

Accounts Payable

Vendor reconciliation

Payment execution

Month-end close

Analytical skills

Tools

Oracle ERP

Excel

Outlook

Word

Job description

The Role

Responsibilities include the execution of the Accounts Payable cycle, ensuring accurate invoice processing, supplier account reconciliation, payment execution, compliance, and continuous process improvement; HR & Engineering departments administrative support. Key responsibilities include:

• Receive, review, and process supplier invoices, ensuring compliance with contractual terms, company policies, and payment schedules.
• Reconcile supplier accounts, investigate discrepancies, and maintain accurate vendor balances.
• Manage expense accruals and support month-end and year-end closing activities to ensure financial accuracy.
• Serve as a primary point of contact for vendors, addressing inquiries regarding invoices, payment status, and account issues.
• Partner with Procurement, Treasury, Accounting, and Operations teams to resolve invoice-related issues and support business objectives.
• Maintain accurate and confidential colleague files and HR records.
• Maintenance of incoming calls, walk in inquiries, special projects, coordination of colleague relations events
• Process payroll
• Perform other HR/Engineering administrative related duties as assigned

Organization- Hyatt Regency Phoenix

Summary

The Role

Responsibilities include the execution of the Accounts Payable cycle, ensuring accurate invoice processing, supplier account reconciliation, payment execution, compliance, and continuous process improvement; HR & Engineering departments administrative support. Key responsibilities include:

• Receive, review, and process supplier invoices, ensuring compliance with contractual terms, company policies, and payment schedules.
• Reconcile supplier accounts, investigate discrepancies, and maintain accurate vendor balances.
• Manage expense accruals and support month-end and year-end closing activities to ensure financial accuracy.
• Serve as a primary point of contact for vendors, addressing inquiries regarding invoices, payment status, and account issues.
• Partner with Procurement, Treasury, Accounting, and Operations teams to resolve invoice-related issues and support business objectives.
• Maintain accurate and confidential colleague files and HR records.
• Maintenance of incoming calls, walk in inquiries, special projects, coordination of colleague relations events
• Process payroll
• Perform other HR/Engineering administrative related duties as assigned

Qualifications

Experience Required:

Minimum of 2 years of experience in Accounts Payable or a related finance function

Experience processing invoices, vendor reconciliations, payment execution, and month-end close activities.

Technical Skills:

• Proficiency with Oracle or similar ERP platform; Microsoft Office applications, particularly Excel, Outlook and Word.
• Strong analytical, reconciliation, and problem-solving capabilities

Additional Qualifications:

• High level of professionalism, discretion and attention to detail and accuracy
• Strong organizational, communication & interpersonal skills
• Ability to work collaboratively across multiple functions and business units.

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.