Accounts Payable Coordinator

Berks New Homes, LLC; Mohnton (Berks County); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Berks New Homes, LLC in Mohnton, PA, is seeking an Accounts Payable Coordinator to manage timely payment processing, vendor communications, and coding to GL accounts. The role emphasizes accuracy, confidentiality, and collaboration with the finance team.

Candidates should have a high school diploma, office experience, and proficiency with Excel, Outlook, and Word; Sage Intacct is a plus. This is a salary, non-exempt position with overtime eligibility and flexible work arrangements.

Qualifications

• High school diploma or equivalent is required.
• Relevant experience working in an office setting is required.
• Proficiency in Microsoft Excel, Outlook and Word is required.
• Experience with Sage Intacct software preferred.
• Problem-solving aptitude with ability to recommend viable solutions is required.
• Strong interpersonal skills required.
• Ability to work independently and in a team environment required.
• Aptitude for detail-oriented work required.
• Ability to prioritize tasks, manage time efficiently, and meet deadlines required.
• Strong analytical skills required.
• Ability to act with integrity, professionalism, and confidentiality required.
• Excellent verbal and written communication skills with the ability to effectively communicate with all levels within the company required.

Responsibilities

• Analyses invoices received for accuracy and obtains authorization to process invoices for payment.
• Ensures invoices are coded to the appropriate GL accounts and inputs for payment.
• Processes check runs in a timely manner to ensure mailing dates are met.
• Communicates with vendors and resolves questions and discrepancies.
• Assists with annual 1099 filings.
• Maintains accurate procedures and documentation for all responsibilities.
• Ensures accounts payable documents are accurately filed.
• Assists with the annual audit process by compiling documentation requested from the auditors.
• Other duties as assigned.

Skills

Problem-solving

Interpersonal skills

Detail-oriented

Time management

Analytical skills

Communication

Integrity

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Excel

Outlook

Word

Sage Intacct

Job description

MISSION: We create lasting relationships by earning the trust of those we serve.

VISION: Be a major league player in minor league markets.

CORE VALUES:

• Helpful
• Humble
• Aware
• Driven

POSITION OVERVIEW

The Accounts Payable Coordinator is responsible for providing financial, administrative, and clerical services. These services are to be provided in an effective and efficient manner to ensure vendors and suppliers are paid within established time limits.

This position is Salary Non-Exempt and is eligible for Overtime.

ESSENTIAL FUNCTIONS

• Analyzes invoices received for accuracy and obtains authorization to process invoices for payment
• Ensures invoices are coded to the appropriate GL accounts and inputs for payment
• Processes check runs in a timely manner to ensure mailing dates are met
• Communicates with vendors and resolves questions and discrepancies
• Assists with annual 1099 filings
• Maintains accurate procedures and documentation for all responsibilities
• Ensures accounts payable documents are accurately filed
• Assists with the annual audit process by compiling documentation requested from the auditors
• Other duties as assigned

EXPERIENCE/EDUCATION/COMPETENCIES

• High school diploma or equivalent is required
• Relevant experience working in an office setting required
• Proficiency in Microsoft Excel, Outlook and Word required
• Experience with Sage Intacct software preferred
• Problem-solving aptitude with ability to recommend viable solutions required
• Strong interpersonal skills required
• Ability to work independently and in a team environment required
• Aptitude for detail-oriented work required
• Ability to prioritize tasks, manage time efficiently, and meet deadlines required
• Strong analytical skills required
• Ability to act with integrity, professionalism, and confidentiality required
• Problem-solving aptitude with ability to recommend viable solutions and process improvements required
• Excellent verbal and written communication skills with the ability to effectively communicate with all levels within the company required

WORKING CONDITIONS

• Flexible work structure that allows for remote work and work from the assigned Berks Homes location.
• Work week is Monday through Friday, days, with occasional evening or weekend hours when required.
• The candidate is expected to work consistent hours and to seldom be absent from work.

PHYSICAL REQUIREMENTS

• Primarily seated. At times, this position may require bending, squatting, kneeling, standing, walking, reaching, pushing and pulling. Occasionally, there may be lifting up to 25 pounds.
• Frequently, you must be able to read and comprehend, write effectively and professionally, perform minor calculations, orally communicate with all levels within the organization, reason and analyze data.
• The main equipment/machinery used is the computer, telephone, adding machine, printer, and scanner.