Accounts Payable Coordinator

Aston Carter; Kentucky; On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Time Off / PTO

Job summary

Aston Carter is seeking an Accounts Payable Coordinator to ensure accurate and timely processing of vendor invoices and maintain financial records. The role requires strong accounting knowledge, attention to detail, and the ability to work across departments to ensure timely payments.

Responsibilities include matching invoices, resolving discrepancies, maintaining ledgers, and preparing 1099 reporting. This on-site position is based in Port Clinton, OH, with benefits and career growth

Qualifications

• Associates degree in accounting with 3–5 years of experience.
• Experience with accounts payable and invoice processing.
• Ability to match invoices to receivers, requisitions and authorizations.

Responsibilities

• Process vendor invoices by matching them against receivers, requisitions, and authorizations.
• Investigate and resolve quantity and pricing discrepancies; make corrections and debit memos.
• Maintain a system for financial information, files, and records.
• Maintain AP subsidiary ledger and reconciliations; resolve problems timely.
• Liaise with internal departments to ensure timely invoice posting and payment.
• Prepare AP accruals and journal entries as needed.
• Manage and reconcile vendor accounts and ensure timely payments.
• Audit freight bills and employee expense reports.
• Manage vendor Certificate of Insurance program.
• Prepare and issue AP checks and maintain AP files.
• Analyze product and expense accounts as needed.
• Prepare and maintain annual 1099 reporting to IRS.
• Assist in month/quarter/year-end closing.

Skills

Three-way matching

Accounts payable

Invoice processing

Accounting

Organizational skills

Confidentiality

Problem solving

Attention to detail

Education

Associates Degree in Accounting

Tools

Sytline MRP

Job description

Job Description

Job Description

Job Title: Accounts Payable Coordinator Job Description

We are seeking a detail-oriented Accounts Payable Coordinator to join our team. The ideal candidate will be responsible for ensuring the accurate and timely processing of vendor invoices and maintaining the integrity of our financial records. This role requires a strong understanding of accounting principles and excellent organizational skills.

Responsibilities

• Process vendor invoices by matching them against receivers, requisitions, and other forms of authorization according to company policies and guidelines.
• Investigate and resolve quantity and pricing discrepancies; make necessary corrections and calculate invoice adjustments and debit memos.
• Develop and maintain a system for financial information, files, and records for the operation.
• Maintain accuracy of the Accounts Payable subsidiary ledger and reconciliations; resolve problems accurately and timely.
• Act as a liaison with various internal departments to ensure timeliness and accuracy of invoice posting and payment.
• Prepare periodic accounts payable accruals, standard and adjusting journal entries, as necessary.
• Manage and reconcile vendor accounts, ensuring payment is made within accepted corporate and industry guidelines.
• Audit freight bills and employee expense reports.
• Manage the vendor Certificate of Insurance program.
• Prepare and issue accounts payable checks, print accounts payable reports, and maintain accounts payable files and records.
• Analyze product and expense accounts, as necessary.
• Prepare and maintain annual 1099 reporting to IRS and any necessary correspondence.
• Assist in department month, quarter, and year-end closing requirements.
• Perform other duties as assigned.

Essential Skills

• Three-way matching
• Accounts payable
• Invoice processing
• Accounting
• Associates Degree in Accounting plus 3 to 5 years of experience
• Strong work ethic and organizational skills
• Ability to analyze, research, and problem solve within an accounting system
• In-depth understanding of accounting processes relative to general ledger, wire transfers, ACH, expense reporting, vendor record-keeping, and accounting chart of accounts
• Capacity to work on multiple priorities under stringent deadlines
• Ability to maintain a high level of confidentiality in dealing with sensitive or proprietary information

Additional Skills & Qualifications

• Experience utilizing Sytline as an MRP system

Work Environment

This position operates in a professional office environment where you will utilize various accounting software and tools. The role requires adherence to corporate guidelines and deadlines, ensuring a structured and efficient workflow. Dress code is business casual.

Job Type & Location

This is a Contract position based out of Port Clinton, OH.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Port Clinton,OH.

Application Deadline

This position is anticipated to close on Aug 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applicat