AP Supervisor

Aston Carter; Minneapolis (MN); Hybrid; USD 52,000 - 59,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Life insurance

Job summary

Aston Carter is seeking an Accounts Payable Supervisor to lead day-to-day AP in a Minneapolis, MN-based role. The position supports procurement, operations, and finance teams to ensure accurate invoice processing, timely vendor payments, and strong internal controls.

This contract-to-hire opportunity involves mentoring a team of 23 AP specialists and driving process improvements in a high-growth setting. The role emphasizes collaboration, accuracy, and problem-solving in a manufacturing context,

Qualifications

• Minimum 5 years in accounts payable.
• At least 1 year of supervisory/leadership experience.
• Experience with three-way matching (POs, receipts, invoices).
• Experience with PO-based payments and vendor reconciliations.
• Industrial/manufacturing experience preferred.
• Intermediate Excel skills (Pivot, VLOOKUP, data reconciliation).
• Experience supporting month-end close and audits.

Responsibilities

• Oversee day-to-day accounts payable processing and vendor payments.
• Manage invoice approvals, payment workflows, and payment runs.
• Perform and review vendor reconciliations; resolve discrepancies promptly.
• Handle AP issues, disputes, and vendor inquiries.
• Collaborate with procurement, operations, and finance to resolve PO-related discrepancies.
• Improve AP processes and drive continuous improvement initiatives.
• Support month-end and year-end close activities and accruals.
• Assist cash flow forecasting with payment timing information.
• Prepare AP-related reporting for stakeholders and leadership.
• Respond to audit requests and ensure proper documentation.
• Ensure compliance with policies and internal controls.
• Implement and maintain three-way matching processes.
• Oversee payment processing for PO and non-PO invoices.
• Lead and develop a team of AP Specialists (23).
• Foster a high-performing, collaborative team culture.
• Leverage Excel for data analysis and reconciliation.
• Support ERP and AP automation adoption.

Skills

Accounts payable

Leadership

Vendor reconciliation

Three-way matching

Excel

Month-end close

Audit support

Process improvement

Tools

ERP software

Job description

Job Title: Accounts Payable Supervisor

Job Description

The Accounts Payable Supervisor oversees the day-to-day accounts payable function, ensuring accurate and timely invoice processing and vendor payments in an industrial or manufacturing-oriented environment. This role manages invoice approvals, payment workflows, vendor reconciliations, and issue resolution while partnering closely with procurement, operations, and finance teams to improve processes and support strategic decision-making. The AP Supervisor also supports month-end and year-end close activities, cash flow forecasting, reporting, and audit requests, while maintaining strong internal controls and best practices. In addition, this position leads, mentors, and develops a small accounts payable team, fostering a collaborative and high-performing culture within a high-growth, transformation-focused organization.

Responsibilities

• Oversee the day-to-day accounts payable process to ensure accurate and timely invoice processing and vendor payments.
• Manage invoice approvals, payment workflows, and payment runs in alignment with internal policies and controls.
• Perform and review vendor reconciliations to maintain accurate vendor accounts and resolve discrepancies promptly.
• Handle and resolve accounts payable issues, including invoice disputes, payment inquiries, and vendor concerns.
• Partner with procurement, operations, and finance teams to resolve discrepancies related to purchase orders, receipts, and invoices.
• Collaborate with cross-functional teams to improve accounts payable processes, enhance efficiency, and support continuous improvement initiatives.
• Support month-end and year-end close activities, including accruals, reconciliations, and preparation of supporting documentation.
• Assist with cash flow forecasting by providing accurate and timely information on payment timing and obligations.
• Prepare and support accounts payable-related reporting for internal stakeholders and leadership.
• Respond to and support financial audit requests related to accounts payable, internal controls, and documentation.
• Ensure compliance with company policies, internal controls, and established best practices in all accounts payable activities.
• Implement and maintain three-way matching processes, including purchase orders, goods receipts, and invoices.
• Oversee payment processing related to purchase orders and non-PO invoices, ensuring accuracy and adherence to terms.
• Lead, mentor, and develop a team of 23 AP Specialists, providing coaching, guidance, and performance feedback.
• Foster a collaborative, high-performing team environment focused on accuracy, accountability, and continuous improvement.
• Leverage intermediate Microsoft Excel skills, including pivot tables, lookups, filtering, and data reconciliation, to analyze and reconcile data.
• Support the adoption and use of ERP and AP automation systems, contributing to process innovation and transformation.
• Contribute to strategic decisions by providing insights and recommendations based on accounts payable data and trends.
• Champion process improvements and automation initiatives to drive efficiency and scalability in a high-growth environment.

Essential Skills

• At least 5 years of hands-on accounts payable experience.
• A minimum of 1 year of leadership or supervisory experience overseeing accounts payable or similar finance functions.
• Strong knowledge of accounts payable processes, including invoice processing, vendor payments, and vendor account management.
• Experience working with three-way matching, including purchase orders, receipts, and invoices.
• Experience with purchase order-based payment processing and vendor reconciliation.
• Background in industrial or manufacturing environments, or the ability to quickly adapt to these settings.
• Intermediate Microsoft Excel skills, including pivot tables, VLOOKUP or similar lookup functions, filtering, and data reconciliation.
• Experience supporting month-end close activities, including accruals and reconciliations.
• Experience supporting financial audits, including preparation of documentation and responses to auditor inquiries.
• Demonstrated ability to lead, mentor, and develop team members in a collaborative environment.
• Strong attention to detail and accuracy in processing financial transactions.
• Ability to collaborate effectively with procurement, operations, and finance teams.
• Strong problem-solving skills with the ability to resolve invoice and vendor issues efficiently.
• Ability to work effectively in a dynamic, high-growth environment undergoing transformation and process change.

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $38.00 - $43.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Oct 19, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.