Accounts Payable Coordinator

Tri Valley, Inc.; Dudley (MA); On-site; USD 52,000 - 65,000; Full time

Job summary

Tri Valley, Inc. is seeking an Accounts Payable Coordinator to manage the full-cycle AP process from invoice receipt to check issuance. You will code expenses, enter data, and support bank deposits and inventory tracking.

The role requires 2+ years AP experience, a high school diploma, and proficiency with accounting software. You will also file documentation for audits and assist with 1099 preparation, with strong organizational and communication skills.

Qualifications

• 2+ years of demonstrated Accounts Payable experience.
• High School Diploma required; college-level accounting courses preferred.
• Proficiency in accounting software and arithmetic operations.

Responsibilities

• Process invoices: code, batch, data entry, issue checks.
• Maintain organized files for auditing and close AP periods.
• Prepare 1099 forms and handle inventory tracking and deposits.
• Provide receptionist backup as needed.

Skills

Accounts Payable

Data entry

Communication

Education

High School Diploma

Tools

Accounting software

Job description

Accounts Payable Coordinator

Reports To

Controller

Core Function

The AP Coordinator is responsible for the full-cycle accounts payable process, from receiving and coding invoices to issuing checks and filing documentation. This role also supports broader fiscal duties, including bank deposits, inventory tracking, and 1099 preparation.

Key Responsibilities

• AP Processing: Collecting, coding (department/expense codes), and batching invoices; data entry into accounting software; printing checks and matching them with vouchers.
• Record Keeping: Maintaining organized paper and digital files to meet auditing and government requirements; closing AP periods in the software.
• Compliance & Reporting: Preparing annual 1099 forms for Tri-Valley and Dudley Mill Realty, LLC; updating the annual agency inventory list.
• Administrative Support: Providing backup coverage for the receptionist/agency telephones as needed.

Qualifications & Requirements

• Experience: 2+ years of demonstrated Accounts Payable experience.
• Education: High School Diploma required; college-level accounting courses are preferred.
• Technical Skills: Proficiency in accounting software and general computer use; ability to perform quick and accurate arithmetic (fractions, percentages, etc.).
• Soft Skills: Strong organizational skills, clear writing ability, and effective communication skills for interacting with clients, co-workers, and vendors.