Accounts Payable Coordinator

Ardent Corporate; Brentwood (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading healthcare provider is seeking an Accounts Payable Coordinator to manage all AP-related functions. This role involves processing invoices, maintaining accurate records, and ensuring compliance with federal regulations. The ideal candidate will have 2+ years of AP experience and proficiency in Microsoft tools.

Qualifications

• 2+ years of accounts payable experience required.
• Hands-on experience with ERP systems.
• Knowledge of high-volume, multi-state AP systems.

Responsibilities

• Processes accounts payable invoices for vendor payments.
• Checks AP information for accuracy and approvals.
• Answers inquiries from vendors regarding payments.

Skills

Interpersonal skills

Communication skills

Attention to detail

Ability to meet deadlines

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Lawson

ImageNow

Job description

Overview

Ardent Health is a leading provider of healthcare in growing mid-sized urban communities across the U.S. With a focus on people and investments in innovative services and technologies, Ardent is passionate about making healthcare better and easier to access. Through its subsidiaries, Ardent delivers care through a system of 30 acute care hospitals, 24,000+ team members and more than 280 sites of care with over 1,800 affiliated providers across six states.

POSITION SUMMARY

The Accounts Payable (AP) Coordinator is responsible for all AP-related functions and provides support to all AP-related needs for the organization. Processes invoices, updates AP records, and answers vendor questions about payments.

Responsibilities

• Processes accounts payable invoices to ensure the accuracy of vendor payments.
• Checks AP information for accuracy and approvals, and ensures all relevant paperwork is in order.
• Answers inquiries from vendors.
• Sorts, prioritizes, reviews for accuracy, and processes incoming AP invoices.
• Interacts with internal and external auditors to provide AP-related records as required.
• Examines vendors for compliance with federal regulations regarding 1099's, and ensures proper tax identification numbers are obtained.
• Handles payments in an organized and timely manner.
• Maintains accurate accounting and payables records.
• Ensures imaging of invoice-supporting documents is performed timely and accurately.
• Assists with audit support as necessary
• Onboards new vendors in compliance system, VendorProof.

Qualifications

Education & Experience:

• High school diploma, GED certificate, or equivalent is required.
• 2+ years of AP experience.
• Hands-on experience with ERP.
• Experience in Microsoft tools required: Outlook, Word, Excel

• Previous Lawson and ImageNow system experience.

Knowledge, Skills & Abilities:

• Ability to provide accurate and efficient service under the stress of constant deadlines.
• Knowledge of high-volume, multi-state AP systems, processes, and procedures.
• Knowledge of public institution AP practices and procedures.
• Knowledge and understanding of AP documentation procedures and requirements.
• Skill in the use of personal computers and related software applications.
• Strong interpersonal and communication skills.
• Ability to audit and maintain financial records.