Accounts Payable Coordinator

Mills Fleet Farm e-Commerce Enterprises, LLC; Appleton (WI); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Fleet Farm is seeking an Accounts Payable Coordinator to join our Finance team at the Appleton Store Support Center. This role handles vendor payments, deductions, credits, and invoices while ensuring accuracy and compliance with internal controls.

You’ll work with Fleet Farm supplier accounts, investigate discrepancies, and support month-end activities. Two weeks of side-by-side training and opportunities to cross-train in other finance areas are provided.

Qualifications

• 1+ year of Accounts Payable or related experience.
• Associate’s degree or higher in Accounting or Finance preferred.
• Strong attention to detail and accuracy.
• Basic to intermediate Excel skills with reports and data.

Responsibilities

• Maintain and reconcile a large volume of vendor accounts.
• Process vendor payments, deductions, credits, and invoices.
• Review supplier agreements and return/defective merchandise policies.
• Investigate discrepancies and resolve vendor account issues.
• Communicate with Fleet Farm stores and suppliers to gather information.
• Process daily check deposits and reconcile transactions.
• Use Excel to organize data and run reports.
• Support month-end responsibilities and cross-train in other areas.

Skills

Accounts Payable

Excel

Vendor relations

Attention to detail

Analytical thinking

Education

Associate’s degree or higher in Accounting or Finance

Tools

Oracle ERP

Oracle RMS

SIM

BI Publisher

Adobe Acrobat

Job description

Corporate Office
2401 S Memorial Dr
Appleton, WI 54915, USA

Description

Fleet Farm is looking for an Accounts Payable Coordinator to join our Finance team at our Appleton Store Support Center. This role supports the payment of goods and services necessary to keep Fleet Farm stores and our Store Support Center operating smoothly.

This is not your typical Accounts Payable position! In addition to traditional AP responsibilities, you’ll work with vendors and stores on chargebacks, defective merchandise returns, credits, reconciliations, supplier agreements, and return processes. You’ll investigate discrepancies, review documentation, research policies, and use good judgment to determine the appropriate resolution.

What You'll Do

• Maintain and reconcile a large volume of vendor accounts while following company policies and internal controls.
• Process vendor payments, deductions, credits, and invoices accurately and timely.
• Review supplier agreements and return/defective merchandise policies to determine appropriate refunds or deductions.
• Investigate discrepancies and resolve issues involving vendor accounts, statements, credits, and returns.
• Communicate with Fleet Farm stores and suppliers to gather information, answer questions, and follow up on outstanding issues.
• Build and maintain professional relationships with vendors while communicating and justifying deductions when necessary.
• Process daily check deposits, including scanning, coding, and reconciling transactions.
• Use Excel to organize information, run reports, review data, and support daily processes.
• Utilize existing Excel macros and ERP systems to complete and maintain accurate financial information.
• Support month-end responsibilities and other Finance Department activities.
• Cross-train in other areas of Accounting and Finance, providing opportunities for continued growth.

What We're Looking For

• 1+ year of Accounts Payable, accounting, or related experience.
• Associate’s degree or higher in Accounting or Finance preferred.
• Strong attention to detail and a high level of accuracy.
• Basic to intermediate Excel skills and comfort working with reports and data.
• Strong reading comprehension, analytical thinking, and problem-solving skills.
• Ability to interpret policies and supplier agreements and make sound decisions based on available information.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• Highly organized with the ability to manage a high volume of work and meet deadlines.
• Ability to work independently while collaborating effectively with stores, suppliers, and internal teams.
• Experience with Oracle or another ERP system preferred.
• Retail, inventory, vendor relations, or RMA/return experience is a plus.
• Oracle RMS, SIM, BI Publisher, and Adobe Acrobat experience are also a plus.
• A positive attitude, strong work ethic, low-ego approach, and willingness to learn.

Why Fleet Farm?

This is a great opportunity for someone who wants to expand beyond traditional AP. You’ll work with all Fleet Farm supplier accounts , giving you exposure to vendor relations, accounts receivable, inventory, returns, reconciliations, and other areas of Finance.

You’ll receive two weeks of side-by-side training with the AP Supervisor and experienced team members. We value people who are curious, ask questions, adapt quickly, and are comfortable working in a high-volume environment where priorities can change.

Fleet Farm is an Equal Employment Opportunity Employer and gives all applicants for employment equal consideration regardless of race, color, sex, gender, ethnicity, religious creed or belief, national origin, ancestry, age, physical or mental disability, sexual orientation, genetic information, citizenship status, military or veteran status, pregnancy, or any other status protected by federal, state or local law. Upon request and consistent with applicable laws, Fleet Farm will provide reasonable accommodations to individuals with disabilities who need an accommodation to fully participate in the application process.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.