Sales Reconciliation Coordinator

Mills Fleet Farm e-Commerce Enterprises, LLC; Appleton (WI); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Fleet Farm is seeking a detail-oriented Sales Reconciliation Coordinator to join our Sales Audit team at the Store Support Center in Appleton, WI. You will help ensure sales transactions are accurate, payments are properly accounted for, and discrepancies are resolved.

This role suits someone who enjoys working with numbers, solving problems, and working independently in a fast-paced retail environment. Training provided.

Qualifications

• High school diploma or equivalent required.
• Strong math skills and comfort with numbers.
• Proficient in Microsoft Office and Excel, including PivotTables.
• Excellent attention to detail and accuracy.
• Analytical mindset with problem-solving abilities.
• Ability to work independently and stay focused.
• Clear communication with stores and internal teams.
• Capable of managing multiple priorities and deadlines.

Responsibilities

• Reconcile fuel sales by comparing sold vs pumped gallons and investigate discrepancies.
• Review sales, funding, store and supporting reports for accurate accounting.
• Complete pay-at-pump fuel reports and identify missing transactions.
• Submit Help Desk tickets for significant discrepancies requiring investigation.
• Reconcile car wash transactions, including credit card and cash sales.
• Verify funding received and cross-check with supporting reports.
• Identify and correct transactions when systems misprocess data.
• Communicate with stores and internal teams to research issues.
• Partner with Inventory and other departments as needed and cross-train.

Skills

Basic math

Excel (PivotTables)

Attention to detail

Analytical thinking

Independent work

Team communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Excel

Job description

Corporate Office
2401 S Memorial Dr
Appleton, WI 54915, USA

Description

About the Role

Fleet Farm is looking for a detail-oriented Sales Reconciliation Coordinator to join our Sales Audit team at our Store Support Center in Appleton, WI. In this role, you’ll help ensure sales transactions are accurate, payments are properly accounted for, and discrepancies are identified and resolved. This is a great opportunity for someone who enjoys working with numbers, solving problems, and working independently in a detail-focused environment.

What You'll Do

• Reconcile fuel sales by comparing sold versus pumped gallons and researching discrepancies.
• Review sales, funding, store, and supporting reports to ensure transactions are accurately accounted for.
• Complete pay-at-pump fuel reports and identify missing transactions or discrepancies.
• Submit Help Desk tickets when significant discrepancies require additional investigation.
• Reconcile car wash transactions, including credit card and cash sales.
• Verify funding received and cross-check transactions against supporting reports and systems.
• Identify and help correct transactions when the system does not process them correctly.
• Communicate with stores and internal teams to research and resolve discrepancies.
• Partner with the Inventory team and other departments as needed.
• Cross-train on additional reconciliation responsibilities to provide team coverage.

What We're Looking For

• High school diploma or equivalent.
• Basic math skills and comfort working with numbers.
• Microsoft Office and Excel experience.
• Excel skills beyond the beginner level; PivotTables and macros are a plus.
• Strong attention to detail and accuracy.
• Analytical and problem-solving skills.
• Ability to work independently and stay focused on detailed work.
• Comfortable asking questions, identifying issues, and communicating with stores and internal teams.
• Ability to manage multiple priorities and meet deadlines.

Why Fleet Farm

At Fleet Farm, you’ll have the opportunity to build valuable experience in retail operations, sales reconciliation, financial processes, and data analysis . Our team emphasizes cross-training, giving you the opportunity to learn multiple areas of the business and expand your skills.

If you demonstrate initiative, strong analytical skills, and a desire to grow, this role can provide opportunities to develop toward future Analyst or Supervisor-level positions .

Fleet Farm is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.

Equal Opportunity Employer
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